College Registrar - Providence, United States - Rhode Island College

Description

Position Status & Special Application Instructions

Posting Number NC00601 Benefits Eligible? Yes Section Student Success Number of Positions Available 1 Anticipated Start Date or Semester TBD Posting Date 02/09/2024 Position Status Continuing Position Union Status PSA End of Temporary or Limited Position Priority given to applicants who apply by Closing Date Open Until Filled Yes Special Instructions/Information for Applicants

Uploaded under other documents should be Names and Contact information of 3 professional references

Posting Details

Classification Information

Salary Grade / Rank 17NC Proposed Starting Salary Range $100,000 Benefits


Full-time employee benefits include:

• Comprehensive Health Benefits and Rewards for Wellness Incentives
• Generous Paid Time Off
• Family/Parental Leave
• Tuition Waivers at RIC, CCRI & URI
• Retirement Plan
• Long-term Disability Coverage
• Variety of voluntary add-on's For a complete listing, visit: FLSA Exempt Branch of Service Non Classified AA / ADA Statement

As an Affirmative Action/Equal Opportunity institution that values and is committed to inclusion and to expanding the diversity of its faculty and staff, the College invites members of protected classes, including minorities and persons with disabilities, to identify themselves as such at the time of application.

Position Information

Position Title College Registrar Career Ladder Eligible? No Career Ladder Path Department Name Enrollment Management Full Time / Part Time Full Time Scheduled Work Week / Hours / Area

35 hours per week

Academic or Calendar Year Calendar Number of Employees Supervised 5-9 Position Overview

Enrollment Management at Rhode Island College is made up of the Offices of Admissions Outreach and Recruitment, the Admission Campus Visit Experience, Financial Aid, and Records.

The Records Office is planning a strategic transformation and reorganization to a Registrar's Office.

The College Registrar will provide strong leadership consistent with the academic goals and mission of the institution and will work to foster a student-centered and excellent customer-service-oriented approach to operations.

The College Registrar will lead the department reorganization and is responsible for planning, managing, supervising, reporting, and advising on all activities related to academic records, conferral of degrees, course registration, course and classroom scheduling, student information systems, academic catalogs, and related areas.

Founded in 1854, Rhode Island College is a distinctive regional college personalizing education for undergraduate and graduate students.

As Rhode Island's first institution of public higher education, RIC is a leading regional comprehensive college, serving approximately 6,500 undergraduate and graduate students through its five schools:

the Faculty of Arts and Sciences, the Feinstein School of Education and Human Development, the School of Business, the School of Nursing and the School of Social Work.

The 180-acre campus is located in beautiful, historic Providence, Rhode Island's capital. Providence has been ranked as one of the top "hippest cities" in the U.S. and has a growing and diverse high-tech economy, offering close proximity to Boston and New York City.

Rhode Island College's approximately 300 full-time dedicated faculty, 89% of whom hold terminal degrees in their specialization, engage students in learning, research, and career attainment.

RIC's innovative curriculum and co-curricular activities foster intellectual curiosity and prepare an educated citizenry for responsible leadership.

The RIC student body is 68% female, 32% students of color, and approximately 50% first-generation college students. With an average class size of 20 students and a 14:1 student-to-faculty ratio.

Rhode Island College students have the opportunity to participate in research, internships, and international and domestic study-away programs to advance their learning and goals.

With the goal of preparing students to be engaged citizens, as well as meeting state and regional needs for today's workforce and tomorrow's leaders, RIC ensures that students have the support, skills, and opportunities necessary to learn and thrive.

Rhode Island College offers an extraordinary collegiate experience with top-notch academic programs, active learning in the classroom, significant experiential learning opportunities beyond the classroom, and state-of-the-art facilities.

A member of the Little East Conference, Rhode Island College's intercollegiate athletic programs are ranked in the top 30 percent nationwide.

Rhode Island College highly values candidates who are adept at communicating with and meeting the needs of today's diverse college communities.

Successful candidates will possess the cultural competency and the emotional agility to respond to issues of diversity and inclusion while advancing the College's strategic pillar of Inclusive Excellence.

Primary Purpose

The College Registrar will provide strong leadership consistent with the academic goals and mission of the institution and will work to foster a student-centered and excellent customer-service-oriented approach to operations.

The College Registrar will lead a department reorganization and is responsible for planning, managing, supervising, reporting, and advising on all activities related to academic records, conferral of degrees, course registration, course and classroom scheduling, student information systems, academic catalogs, and related areas.

The person in this position will provide leadership within the Office of the Registrar to achieve institutional enrollment goals and to ensure a positive student experience through process improvement, data-driven analysis and decisions, and removal of artificial barriers to success.

Essential Duties

• Coordinates and supervises all aspects of the College's Registrar's Office including the student information system, registration, grading, degree and enrollment verification, academic records management, transcripts, compliance, graduation auditing, and awarding of degrees.
• Oversees the management of policies, processes, and operations of the Registrar's Office and provides leadership, innovation, vision, and accountability for the management of all records, registration policies, and services that support student success.
• Provides oversight for integrity and accuracy of student academic record-keeping and transcript production and ensures all student education records are maintained in an accurate and secure manner.
• Review, develop, design, and implement procedures and business processes for records, registration, and scheduling, to increase department efficiency and effectiveness.
• Implements strategic planning, particularly in the areas of enrollment management and transfer student success.
• Supports the development of best practices and common approaches for gathering, analyzing, and using data that will allow the design and implementation of policies, procedures, and reports that enhance learning and teaching, improve enrollment management techniques, and foster student success at the College.
• Publishes and maintains the course catalog, primarily electronically. The Registrar also maintains the internal course catalog file and the course sections file, including course prerequisites, special restrictions, expected class size, course descriptions, faculty assigned, section schedule, and degree requirements.
• Play a shared leadership role on the Enrollment Management team, working closely with colleagues from multiple units, including Student Success, Admissions, Financial Aid, the Bursar's office, Academic Affairs, Athletics, and faculty.
• Work with the College's Academic Calendar Committee to develop, propose, and implement a multi-year academic calendar.
• Oversees the conformity of educational record use, dissemination, and privacy of student information to College policies and legal requirements, including the Family Educational Rights and Privacy Act (FERPA) and other applicable laws and regulations as well as those of other regulatory agencies.
• Manages efficient use of classrooms while maintaining course schedules, catalogs, final examination schedules up to date.
• Oversees the implementation and effective use of systems for student information, degree audit, and other systems.
• Provides leadership on issues pertaining to all IT services provided by the Registrar's Office including the development and maintenance of computerized records and registration systems.
• Provides strategic input and develops recommendations for the implementation of related technology applications in support of enhanced services for students, faculty, and staff.
• Monitors and verifies student enrollment data essential for official internal and external reporting related to academic and student records including the National Student Clearinghouse, auditors, and accreditors, as needed.
• Works cooperatively with the Director of Admissions and the Director of Financial Aid to ensure accurate student enrollment reporting to government agencies.
• Supervises the evaluation and recording of transfer credit for the College, including credit for Advanced Placement and International Baccalaureate examinations, credit from study abroad programs, and pre-and post- matriculation credit from domestic institutions, ensuring that credit is transferred in accordance with College's policies, external regulations, and best professional practices.
• Coordinate efforts with other offices to improve services for enrolled students, prospective students, and faculty through the Office of the Registrar.
• Supervises the development and maintenance of the degree audit system and provides oversight for the monitoring of students' progress toward degree completion.
• Promotes and maintains effective relationships with faculty, staff, and academic partners across campus and other institutions, collaborating on issues relating to curriculum, university policies, and other areas of Registrar responsibilities.
• Oversees training, development, and maintenance of procedure manuals, regulations, and systems within the Registrar's office for the university community.
• Supervises, trains, manages, evaluates, and develops staff within the office.
• Serves on administrative committees as assigned.

The college requires that all applicants and employees be able to perform the above essential duties of the job and will explore reasonable accommodations for individuals with documented disabilities in accordance with ADA requirements.

Occasional Duties

Perform other duties and responsibilities as assigned by the Dean of Enrollment Management

Required Skills, Knowledge, and Abilities

• A strong record demonstrating the ability to lead, manage, develop, and assess people, programs, projects, and initiatives in a college or university registrar's office.
• Ability to complete complex projects and make forward progress on strategic initiatives.
• Ability to use data to support curricular planning and implementation, institutional improvement, and the development and implementation of strategic initiatives.
• Proficient in using a student information system (Peoplesoft preferred) and learning management system (Blackboard preferred).
• Highly organized with critical focus on detail, accuracy, and efficient workflow.
• Ability to learn and understand academic programs, degree requirements, and academic policies in a college setting.
• Expertise in interpretation and enforcement of relevant college, state, and federal regulations.
• Excellent interpersonal and cultural competency skills, commitment to modeling inclusive behavior and promoting a culture of belonging, and demonstrated ability to communicate and work collaboratively and effectively with a wide range of constituencies in a diverse community.
• Excellent technical, analytical, reasoning, and problem-solving skills.
• Strong organizational skills that reflect the ability to balance multiple responsibilities, work effectively under pressure, set priorities, meet deadlines, and maintain accuracy and attention to detail.
• Proficient in Microsoft Office applications including, Excel, PowerPoint, Teams, and Word.

Required Qualifications


Education:

• Master's degree with 6+ years experience.

Experience:

• Progressively responsible experience in a Registrar's Office, including supervisory and leadership experience for at least 4 of those years required.
• Demonstrated result driven experience with a strong record of achievement.

Preferred Qualifications

• A demonstrated pattern of sound judgment, tact, and the ability to handle confidential and sensitive information appropriately and maintain strict confidentiality.
• Ability to manage software system implementations, integrations, and migration as well as efficient fiscal planning and budgeting skills and demonstrated ability to manage and steward human and fiscal resources.
• Willingness to learn and implement new technologies, and the highest standards of professional ethics and integrity with a strong commitment to excellence, learning, and community as well as professional development.
• Bilingual

Environmental Conditions

The employee is not exposed to known adverse environmental conditions.