Payroll Specialist - East Hartford - Island Facades

Description

Company Description

For more than a decade, Island Exterior Fabricators (IEF) has operated as a privately owned practice specializing in the delivery of bespoke, high-performing prefabricated facade systems. Our 50-acre manufacturing campus is headquartered in Calverton, New York, and supported by design and engineering offices in Manhattan, Boston, and Hartford.

Our organization is fully self-sustained, supported by state-of-the-art equipment and facilities that enable us to deliver a high-quality product. Our production capabilities, installation network, and bonding capacity allow Island to complete large-scale, complex projects in a timely, efficient manner.

Job Summary: As a Payroll Specialist at IEF, you will be accountable for the accurate, timely, and compliant processing of multi-state payroll for salaried and hourly employees. This role ensures adherence to federal, state, and local wage and tax laws, maintains payroll records, and serves as a trusted point of contact for payroll-related questions. The position partners closely with the People Operations team, Finance, and external vendors to support payroll operations across multiple jurisdictions.

Accountabilities:

• Process weekly payroll accurately and on schedule for multi-state employees
• Ensure compliance with federal, state, and local payroll tax laws, unemployment, and local tax requirements.
• Administer payroll changes including new hires, terminations, promotions, salary adjustments, bonuses, commissions, and retroactive pay.
• Maintain accurate payroll records, earnings, deductions, garnishments, and benefit contributions.
• Reconcile payroll reports, tax filings, and general ledger entries, partner with Finance on variance resolution.
• Coordinate payroll tax filings, W-2s, and year-end reporting with internal teams and third-party providers.
• Manage payroll audits and respond to tax notices, wage verifications, and agency inquiries.
• Ensure compliance with wage and hour laws, including overtime, paid leave programs, and statutory deductions.
• Support benefits deductions, 401(k) contributions, and coordination with benefits administrators.
• Maintain confidentiality and data integrity of all payroll and employee information.
• Identify opportunities to improve payroll processes, controls, and documentation.

Authorities:

• Process payroll transactions and adjustments within approved policies and established controls.
• Communicate directly with payroll vendors, tax agencies, and benefits providers regarding routine matters.
• May resolve routine payroll discrepancies independently; escalates complex compliance or legal issues appropriately.
• Provides guidance to managers and employees on payroll procedures, timelines, and standard policies.
• Participates in payroll system updates, testing, and process improvements.

Minimum Qualifications:

• Bachelors degree in accounting, finance, or a related field or combination of education and experience.
• 3 + years experience in payroll.
• Demonstrated experience processing multi-state payroll, with strong working knowledge of NY and CT requirements.
• Solid understanding of federal, state, and local payroll tax laws and wage and hour regulations.
• Experience with registering with state agency portals and employer registration in various states

Salary Range: $75,000 $80,000

Location: East Hartford, CT

Schedule: Monday Friday 8:00am 5:00pm - Hybrid

Benefits: 401(k) matching, AD&D insurance, Dental insurance, Family leave, Flexible schedule, Flexible spending account Gym membership, Health insurance, Health savings account, Life insurance, Paid time off, Parental leave, Professional development assistance, Vision insurance.

ADA Requirements: The position requires the ability to sit or stand for extended periods while using a computer, along with sufficient manual dexterity to operate computers, mobile devices, and related IT equipment. The role may occasionally involve lifting or moving equipment weighing up to 25 pounds, as well as bending, crawling, or climbingsuch as accessing under desks or server racks. Candidates must possess the ability to concentrate, troubleshoot, and solve problems in a fast-paced environment, demonstrating strong verbal and written communication skills. The role also demands effective task prioritization, management of multiple simultaneous support requests, and a capacity to quickly learn and adapt to evolving technologies and tools.

Island Exterior Fabricators is an equal-opportunity employer. We offer a welcoming and inclusive environment. All applicants are considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

Notice to Staffing Agencies

Island Exterior Fabricators and its subsidiaries will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Island, including unsolicited resumes sent to an Island mailing address, fax machine or email address, directly to Island employees, or to Island's resume database will be considered Island property. Island will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume.