Administrative Assistant/reception - North Grafton, United States - Our Lady of Hope Parish

Description

Business Manager**
JOB SUMMARY: The primary purpose of this position is to provide administrative support to the Pastor, Business Manager, office staff and the parish.

• First point of contact at Our Lady of Hope Parish by greeting visitors and answering phone calls in a welcoming and timely manner. Address their needs or redirect their requests to the appropriate staff personnel in an efficient and professional manner.
• Address and/or forward all incoming parish correspondence as directed in a timely manner.
• File pertinent parish documents and maintain parish files as needed.
• Maintain parish census and envelope contribution databases as needed.
• Create and distribute the parish bulletin weekly as directed.
• Order office and cleaning supplies as requested.
• Operate office equipment such as photocopier, fax machine, folding machine, and scanner and ensure they are in good working order.
• Back up for Parish Administrative Assistant II duties.
• Performs other assigned duties as requested by the Pastor, Associate Pastor, Business Manager and/or Director of Religious Education.
• Actively participate in staff meetings.

• Track and maintain all pertinent funeral records upon occurrence. Create funeral programs upon occurrence.
• Schedule anniversary/memorial Masses according to parish guidelines when requested by parishioners.
• Accurately maintain all sacramental records in appropriate books and parish databases, and generate sacramental certificates as requested.
• Create liturgical programs and/or handouts as needed.
• Create and distribute Mass Prayers of the Faithful and Announcements weekly and for periodic Holy Days.
• Order liturgical supplies as requested.
• Contact local hospitals 2x per week to see if parishioners are admitted.

• General understanding and respect for the Catholic faith and its teachings.
• A commitment to the church and its education program.
• Travel between all 3 churches in Grafton is necessary.
• Light lifting up to 20 lbs. and mobility about the facilities is required.

• Hands on experience with MS Office Suite (Outlook, Word, Excel, PowerPoint) and texting.
• Familiarity with Parish Data Systems Applications a plus.
• Demonstrate effective communication, written and organizational skills.
• Proven team player willing to take initiative and direction.
• Proven ability to prioritize assignments.
• Proven ability to multitask.
• Demonstrate attention to detail and accuracy.
• Ability to maintain confidentiality.
• Must pass CORI check, complete Code of Conduct paperwork and attend Safe Environment Training upon hire and also renew CORI compliance every 5 years.

• High school degree required. Associate degree or work experience equivalent preferred.
• 3+ years experience in an office environment
• 3+ years experience in a customerfocused environment.
• Previous experience working in a confidential environment.
• Previous experience as a secretary/receptionist/administrator.
• Familiarity with Diocesan and Parish policies is preferred. (If not familiar, must learn these policies as it applies to the performance of duties.)

• 401(k)
• 401(k)

• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• Vision insurance

• Day shift
• Every weekend
• Monday to Friday
• No nights

• North Grafton, MA 01536: Relocate before starting work (required)