- Assists in hiring staff/volunteers for events.
- Works with Special Event Coordinator to help organize, coordinate and lead the implementation of community activities.
- Works with vendors to obtain prices, equipment and supplies.
- Responsible for event readiness including site and facility inspections.
- Assists in ensuring proper supervision of event.
- Performs even set-up and take down.
- Responsible for on-site public relations at Special Events. Appropriately handles questions and concerns at the site. Observes, enforces and explains all facility rules and regulations.
- Assist in the implementation of financial procedures, ensures consistency in WPRF operational standards.
- Responsible for verifying staff/volunteer hours. Completes and submits the hours each week to Special Event Coordinator.
- Attends and provides all in-service training, ongoing evaluations and staff/volunteer trainings. Is responsible for programming including communication, scheduling staff volunteers. Review current staff manual.
- Ensures implementation of the facility/site emergency action plans and facility/site rules.
- Communicates equipment and supply needs to the Waukesha Parks, Recreation and Forestry Department.
- Ensures that the staff/volunteers follow proper procedures. Prepares, submits records and reports as needed.
- Reports immediate concerns to Special Event Coordinator.
- Completes event evaluations.
- Carries out additional duties as may be assigned.
- Must be at least 18 years of age or older
- Must hold current American Red Cross CPR, First Aid and AED certification or can obtained through the department within the first year of employment)
- Prefer knowledge of concession stand operations, cash handling and safe food handling procedures.
- Ability to assign duties and supervise personnel, volunteers and contractual entertainment.
- Prefer college or university graduate with training in business, marketing, recreation or related area.
- Yes
- No
- Yes
- No
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Special Events Assistant - Waukesha, United States - City of Waukesha, WI
Description
Salary: $17.00 HourlyLocation : City of Waukesha -PARK-REC & Forestry Aviation Drive Waukesha, WI
Job Type: Seasonal
Job Number:
Department: Parks, Recreation and Forestry
Opening Date: 05/03/2024
Closing Date: 11/22/2024 11:59 PM Central
Assists in providing Community Special Events. Serves in a supervisory capacity for special events. Is responsible for the management of safety practices and ensuring the implementation of high-quality events. Works under the general supervision of the Special Events Coordinator. Supervision may be exercised over staff and volunteers.
Title: Special Events Assistant
Reports to: Special Event Assistant
Wage: $17.00 per hour
Sample - Schedule
Weekly Prep Hours - 2 hours per week (flexible - between the hours of 8:00 and 4:30 pm) plus event time
January: 26.5 hours (8 hours prep event time)
Friday, January 19, 2:00pm to 10:00pm (8 hours - JanBoree Lowell Park)
Saturday, January 20, TBD ( - JanBoree Lowell Park)
February: 8 hours (8 hours prep)
March: 8 hours (8 hours prep)
April: 16 hours (8 hours prep + 8 event time)
Sunday, April 7, 7:00am to 3:00pm (8 hours - Trailbreaker)
May: 8 hours (prep)
June: 21 hours (8 hours prep event time)
Tuesday, June 11, 2:30pm to 10:30pm (8.0 hours - Tribute Concert, Cutler Park)
Monday, June 17, 5:00 to 10:00 pm (5 hours - Movies in the Park, Cutler Park)
July: 30 hours (8 hours prep + 22 event time)
Monday, July 3, 2:00 pm to 11:00 pm and/or July 4, 8:00am to 2:00pm (6 hours - Parade)
Tuesday, July 9, 2:30 pm to 10:30pm (8 hours - Tribute Concert, Cutler Park)
Monday, July 15, 5:00 to 10:00 pm (5 hours - Movies in the Park, Cutler Park)
August: 41 hours (8 hours prep + 33 event time)
Tuesday, August 13, 2:30 pm to 10:30pm (8 hours - Tribute Concert, Cutler Park)
Thursday, August 19, 5:00 to 10:00 pm (5 hours - Movies in the Park, Cutler Park)
Thursday, August 22, 4:00 to 10:00 pm (6 hours - Beer Gardens)
Friday, August 22, 4:00 to 10:00 pm (6 hours - Beer Gardens)
Saturday, August 24, 2:00 to 10:00 pm (8 hours - Beer Gardens)
September: 55 hours (8 hours prep + 37 event time)
Thursday, September 5, 4:00 to 10:00 pm (6 hours - Beer Gardens)
Friday, September 6, 4:00 to 10:00 pm (6 hours - Beer Gardens)
Saturday, September 7, 3:00 to 10:00 pm (7 hours - Beer Gardens)
Tuesday, September 10, 2:30pm to 10:30pm (8 hours - Tribute Concert, Cutler Park)
Friday, September 20, 4:00pm to 11:00pm (7 hours - Oktoberfest, Frame Park)
Saturday, September 21, 2:00pm to 11:00pm (9 hours - Oktoberfest, Frame Park)
Monday, September 23, 8:00 am to Noon (4 hours - Oktoberfest)
October: 8 hours (8 hours prep)
November: 16 hours (8 hours prep + 8 event time)
Saturday, November 9, 12:00pm to 8:00pm (8 hours - Operation Honor)
December: 8 hours (8 hours prep)
Major Duties and Responsibilities:
No Benefits
01
Are you 18 years of age or older?
Do you possess a First Aid/CPR/AED Certification?
Why do you want to work for the City of Waukesha?
Required Question
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Special Events Assistant professionals in Waukesha
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Stacy Blank
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Emma Ernst
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Janel Weller
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