Administrative Asst Iii - Austin, United States - Health & Human Services Comm

Health & Human Services Comm
Health & Human Services Comm
Verified Company
Austin, United States

1 week ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description
Administrative Asst III performs moderately complex records administration work in order to maintain efficient operation of the unit. This position prepares meeting agendas, drafts meeting minutes, tracks completion of action items and evaluations, as assigned. Oversees organization of hardcopy and electronic files. Enters data in a database used for tracking.

This position requires strong organizational skills, and the ability to make decisions in organizing, prioritizing multiple assignments, and work in a professional manner.

This position works under limited supervision, with considerable latitude for the use of initiative and independent judgment.


Essential Job Functions:


Attends Work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.


  • Prepares and proofreads correspondence, forms, or other documents (for example, letters, memos, or purchase vouchers, job announcements) using a personal computer.
  • Answers telephones, refers callers to appropriate staff, takes messages, and answers basic questions.
  • Performs administrative or support work for assigned area (for example, drafting correspondence/documents, tracking assignments, completing forms/reports, explaining rules/procedures).
  • Schedules meetings, training sessions, or tests by contacting staff and scheduling date, time, or facilities.
  • Maintains records, files, or logs (for example, administrative, personnel, contract, correspondence forms, documents, purchasing, case files, tracking logs, files/documents) including filing, retrieving, or purging.
  • Receives complaints or appeals and forwards them to appropriate staff for response.
  • Communicates on a complex level with others (internally or externally) to provide, exchange, or verify information, answer inquiries, address issues, or resolve problems or complaints.
  • Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Knowledge Skills Abilities:

Knowledge of office practices and administrative procedures.

  • Skill in standard office equipment and software such as Word, Excel and PowerPoint.
  • Ability to implement administrative procedures and to evaluate their effectiveness; to interpret rules, regulations, policies, and procedures; to communicate effectively, to train others; and to supervise the work of others.
  • Knowledge of agency policies, functions, and operations.
  • Knowledge of modern office practices and procedures and using office machines and equipment.
  • Knowledge of basic accounting principles and practices.
  • Ability to implement administrative procedures and to evaluate their effectiveness.
  • Ability to establish and maintain effective working relationships with others.
  • Ability to interpret policies, rules, or regulations.
  • Ability to communicate orally and in writing

Registration or Licensure Requirements:

None


Initial Selection Criteria:

At least one year of Administrative Assistant/ Clerical Experience.

  • Experience using Word, Excel, PowerPoint, and MS Outlook.

Additional Information:


Salary Note:

The salary offered will follow HHS starting salary guidelines which are typically made at or near the minimum of the salary range.


  • Applicants must pass a fingerprint criminal background check, preemployment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS OIG List of Excluded Individuals/Entities.
  • Males between the ages of must be registered with the Selective Service.
  • Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours. Must be willing to work weekends and holidays.
  • All applicants must be at least 18 years of age to be considered for employment
- at a state-operated facility.


MOS Code:

HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
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