Accounts Payable Clerk - Opa-Locka, United States - Florida Memorial University

Florida Memorial University Opa-Locka, United States

3 weeks ago

Description

The Accounts Payable Clerk shall have the primary responsibilities for processing invoices received, assisting in the reconciliation of accounts, and paying or receiving payment from vendors and customers in a timely fashion. The position will report to the Assistant Controller/ Assistant VP of Finance.

Essential Functions:

Completing payments and controlling expenses by receiving, processing, verifying, and reconciling invoices
Reconciling processed work by verifying entries and comparing system reports to balances.
Ensuring outstanding balances are updated with credit memos that are due.
Paying employees by receiving and verifying expense reports using company-specific accounting software.
Verifying vendor accounts by reconciling monthly statements and related transactions
Maintaining historical records of all invoices, reports, receipts, and cheques by saving documents properly on the network.
Input and review all invoices and update batches. Scrutinize all invoices in a questionable manner, such as those with various finance charges, late fees, and unfamiliar invoice items. Ensure that invoices are properly matched to the supporting purchase orders.
Process accounts payable checks once per week and review check run reports before dispersing checks to the Assistant Controller for review.
Reconcile end-of-month A/P reports to the general ledger balances for trade and agency payable accounts.
Prepare 1099 forms for all consultants and private contractors who have been paid $600 or more for the calendar year.
Provide training for new employees and manage when necessary.
Assist with providing documentation necessary for completion of year-end external audit.
Alert the Controller if new GL accounts need to be established within Raiser's Edge and Jenzabar for new scholarships and donations/contributions.
Ability to process checks within a months span.
The omission of specific duties does not preclude the supervisor from assigning duties that logically relate to the position.

Knowledge, Skills, and Abilities:

Ability to use enterprise-level financial record-keeping software systems, spreadsheets, and email applications.
Ability to work independently and as part of a team.
Ability to complete a high volume of work within deadlines.
Excellent organizational and time management skills
Excellent interpersonal, oral, and written communication skills
Good problem-solving skills
Excellent knowledge of basic accounting concepts
Attention to detail and adaptability to a changing environment is extremely important as well as dependability.
Moderate physical activity. Requires handling objects of average weight up to fifty (50) pounds or standing and/or walking for more than four (4) hours per day.
Note:In compliance with the American Disabilities Act (ADA), those functions of the job that are identified as essential are required to be performed with or without reasonable accommodations.Requests to facilitate the performance of essential functions will be given careful consideration.

Minimum Requirements:

Associate degree; Bachelors preferred.
2+ years of experience in an accounting environment; previous bookkeeping experience is required. An equivalent combination of experience and education may be considered.
Proficient in Microsoft Office suite, notably Word and Excel; knowledge of Jenzabar Software preferred.
Ability to maintain a flexible work schedule that may include working nights and weekends, when needed.

Pre-Employment Requirements:

Criminal background check.
Drug testing.

Florida Memorial University is an Equal Employment Opportunity Employer.

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