Department of Aging Office Assistant - Towson, United States - Baltimore County, MD

Baltimore County, MD

Verified Company

Towson, United States

28 minutes ago

Posted by:

Mark Lane

beBee recruiter

Description

Salary
- $35, $41,048.00 Annually
Location

Towson, MD
Job Type
MERIT
Job Number

Department

AGING
Opening Date
05/07/2024
Closing Date
Continuous
DESCRIPTION

BENEFITS

QUESTIONS
Pay Schedule I, Grade 19,
Regular Schedule: 35 hours per week

A vacancy exists in the Department of Aging, Guardianship Program.

A list of eligible applicants will be established based on the examination as outlined below.

Current and future vacancies occurring in this class may be filled from the list of eligible applicants.

Examples of Duties:

Job Purpose
Under general supervision, performs comprehensive office administration and clerical duties in support of an office.

Essential Job Duties

Uses automated office systems, such as a computer, to prepare a variety of letters, memos, and other material from draft or specific instructions.
Selects the appropriate letter or memo format, proofreads and edits documents for grammar, punctuation, and spelling, and prepares documents for distribution or mail.
Originates procedural correspondence such as form letters and routine notices to respond to requests for information or to begin office processes.
Sets up and maintains office databases and files.
Accesses databases to establish, retrieve, review, update, track, and revise a variety of office records.
Performs queries and compiles routine reports from various data sources.
Assembles data for inclusion in narrative and statistical reports.
Creates and updates office spreadsheets.
Establishes and maintains confidential files and records.
Locates, extracts, and summarizes information from files for preparation of reports or to respond to inquiries, routine requests, or complaints.
Determines release of information according to established procedures and confidentiality.
Initiates the process of purging and updating files.
Opens, date stamps, and distributes incoming mail to appropriate staff.
Tracks the handling of correspondence and/or written complaints to the time of completion.
Ensures office responses are completed in a timely manner.
Greets and directs clients and visitors.
Responds to inquiries of a routine nature regarding County, department, and/or program policies in person, by telephone, or by regular or electronic mail.
Collects information regarding more complex inquiries and refers to appropriate staff for followup as necessary.
Maintains calendars, schedules appointments and meetings, and reserves meeting room facilities or space.
Types, photocopies, and distributes meeting agendas and/or minutes.
Prepares or assists in the preparation of personnel related documents and forms.
Performs timekeeping functions for the work unit.
Operates office machinery, such as photocopiers, calculators, telephones, scanners, and printers.

Examples of Other Duties

Maintains simple financial and statistical records.
Reconciles account balances.
Orders and maintains office supplies.
Prepares and processes purchase orders, direct payments, and invoices.
Verifies procurement card purchases.
May take verbatim notes or minutes.
May lead and instruct others.
Performs other related duties as required.

NOTE:

The duties and responsibilities listed above are for the purpose of determining a common set of minimum qualifications for this position.

They may not include all of the essential job functions of this position. Each position may not be required to perform all of the essential job functions listed.)

Qualifications:

Possession of a high school diploma or an appropriate equivalent;

Plus
One (1) year typing, word processing, or secretarial experience.

Additional experience as described in the essential duties may be substituted on a year-for-year basis for the required education.

Additional education may be substituted on a year-for-year basis for the required experience.

Knowledge, Skills, and Abilities

Knowledge of modern office methods and procedures, including filing systems.
Knowledge of spelling, grammar, and arithmetic.
Knowledge of word processing, database management, and spreadsheet software packages.
Skill in the operation of office machines as listed in essential duties. Skill in the use of word processing software.
Ability to use automated office systems and database management and spreadsheet software packages.
Ability to compose simple letters and memos.
Ability to communicate effectively.
Ability to perform basic mathematical computations.
Ability to set up and maintain paper and electronic filing systems, databases and spreadsheets.
Ability to follow County and departmental rules and regulations.
Ability to respond appropriately to inquiries from the public.
Ability to establish and maintain effective working relationships.
Ability to take verbatim notes.
Ability to type from plain copy at a rate equivalent to 40 WPM.

**Proof of Licenses