- Organization, Prioritization, & Follow Through – Efficiently manage competing priorities. Monitor tasks and be self-directive in following through on all Confident in establishing office systems.
- Communication – Consistently communicate to ensure a constant, efficient flow of information from calls, emails, mail, and texts to keep the Principal
- GeneralAdministrationSupport – Coordinate daily mail, filing, scanning, photocopying, drafting correspondence, proofreading materials, etc.
- Calendar Management – Assist the Principal, as requested, with managing and maintaining complex personal, medical, and property
- Expenses & Payroll – Assist in paying and tracking expenses, preparing expense reports, and managing caregiver team payroll and reimbursements. Familiarity with Excel spreadsheets and administering payroll and QuickBooks is a
- Tracking&RecordData – Track and record medical and behavioral
- Scheduling & Transportation – Assist team members with scheduling appropriate daily caregiver coverage and triaging schedule changes. Help with medical appointments and arranging transportation.
- Medical Insurance – Manage invoices, submit claims, and follow up on expected and received
- Bachelor's degree
- Relevant experience managing staff or in an office
- Demonstrated experience maintaining a private employer's confidentiality, safety, security, and
- Tech-savvy: comfortable with all standard Mac Computers and internet skills, proficient with Microsoft 365, Excel, Dropbox, QuickBooks, and Google Suite.
- Excellent written and verbal communication
- Genuinely flexible and able to prioritize the needs of the
- Extremely organized, detail-oriented, and dynamic self-
- Displays a confident, take-charge approach balanced with compassion and
- Displays the highest levels of personal integrity, exceptional judgment, honesty, confidentiality, and discretion in representing the Principal and fosters that in
- Takes ownership of their work and
- Demonstrates a hands-on approach, assists and cross-trains co-workers, and is professional and positive in all
- Thoughtful, observant, attentive to the Principals' preferences, and intuitive at replicating the qualities they
- Home Office Work Location: Belmont,MA
- Full-time salaried
- Two weeks PTO (10 workdays) and Five sick days
- Medical Stipend up to $750/month (taxable income)
- Six paid holidays: New Year's Day, Memorial Day, Fourth of July, Labor Day, Thanksgiving Day, & Christmas
- Discretionary annual bonus after working a full calendar year
- Work hours: 9:00-6:00 M-F. Flexibility will be required and available by phone on weekends for
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Chief of Staff - Boston, United States - UHNW - Private
3 weeks ago
Description
Full Job Description available
CHIEF OF STAFF
Belmont,Massachusetts
May,2024
The Chief of Staff (EPA) will serve as the Principal's key point of contact in anticipating and executing her personal service needs and real-time requests. The family's young adult child with special needs resides with the Principal. The Principal lives in Belmont and is building her new home in the same area, designed to accommodate her daughter's unique needs (occupancy planned for mid The top priority is to provide critical support to the Principal with her move, manage the existing office staff, and handle payroll and routine administrative responsibilities required to support the office. This role will provide lifestyle and property support for the Principal. The EPA will liaise with various contacts, including extended family members, caregivers, and household vendors. The EPA reports directly to the Principal and will help refine the existing administrative and personal service delivery processes.
Ideal candidates have demonstratable familiarity with Excel and QuickBooks software programs and bookkeeping. Additionally, the candidate will have experience preparing and tracking budgets, calculating employee timesheets, and coordinating employee reimbursements. They will be a dynamic self-starter with curious, analytical minds who are professional, flexible, reliable, and punctual. Candidates must demonstrate strong attention to detail, exceptional project management skills, and a respectful, incremental approach to implementing change. The candidate will represent the family respectfully and graciously, internally and externally, and demonstrate enthusiastic, positive energy.
Working from a designated office floor in the residence, the EPA will collaborate closely with the Principal and create efficient workstreams, develop resources, and maintain and execute protocols to ensure that the Principal and her daughter are well supported. This position will work alongside the current administrative assistant who manages the care team of six caregivers. The candidate must have demonstrated experience working in a fast-paced environment and can pivot and quickly recalibrate as required. Comfortable commute to Belmont, MA
Executive/Personal Administrative Support
Administrative Office Support
EDUCATION & EXPERIENCE
CHARACTER SKETCH
ADDITIONAL INFORMATION
