Clerk, Attendance/receptionist - Bastrop, United States - Bastrop Independent School District

Bastrop Independent School District
Bastrop Independent School District
Verified Company
Bastrop, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

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Description

JOB DESCRIPTION
Job Title


Clerk, Attendance
Evaluation Type


Non-Exempt
Department


Designated
Campus
Pay Grade


High School - P5

Middle School - P4

Elementary/Intermediate School - P3

FLSA

Non-Exempt
Date Revised


July 2021
Supervisor


Principal

BASIC FUNCTION & RESPONSIBILITY:
Create, maintain and monitor student attendance, enrollment, transfer, withdrawal, and other records; collect and process student grades and corrections.


CHARACTERISTIC DUTIES & RESPONSIBILITIES:

The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties, responsibilities, knowledge, skills, and abilities noted herein; however, this is not a comprehensive listing of all functions and tasks performed by positions found in this job description.


Student Support:


  • Assist in resolving parent/student issues and concerns in a timely
  • Assist in managing student behavior in accordance with Student Code of Conduct and student

Support of Administrative, Fiscal and/or Facilities Functions:

  • Create and maintain student attendance records, which include the updating and maintenance of both hard copy and online student
  • Perfomr data entry with accuracy and adherence to State and Local policy
  • Maintain attendance accounting records in accordance with Texas Education Agency (TEA)
  • Train staff on TEA attendance accounting tracking and
  • Verify with parents and teachers the validity of daily attendance as
  • Summarize results of attendance calls in order to convey communicable diseases to the nurse.
  • Generate and distribute excessive absence and tardy letters or other attendance related letters.
  • Prepare and print reports, including attendance reports, grades, class or personnel rosters, endof semester reports, or accounting.
  • Provide support to campus receptionist.
  • Process and maintain accurate Public Education Information Management System (PEIMS) data for State agencies.
  • Maintain confidentiality of all student
  • Provide assistance to campuses/departments as
  • Report all attendance problems to designated
  • Assist in campus office as
  • Ensure attendance data is updated and accurate so that all parent communications.

Organization Improvement:


  • Work collaboratively to improve programs

Professional Growth and Development:


  • Participate in professional development that increases effectiveness and improves District performance.

School/Community Relations:


  • Interact positively with employees and the community to provide needed information and to promote the District in a favorable manner.

Organization Morale:


  • Participate in team building activities and the decisionmaking process as appropriate.
  • Communicate and collaborate with campus/department staff to enhance service delivery and customer satisfaction.

Other Responsibilities:


  • Comply with policies established by federal law, including but not limited to State Board of Education and local Board policy.
  • Perform other jobrelated duties as assigned.




SUPERVISION EXERCISED:
None.

KNOWLEDGE, SKILLS & ABILITIES:


  • Knowledge of applicable district policy and procedures.
  • Knowledge of Texas Education Agency rules, regulations, and procedures.
  • Knowledge of Public Education Information Management Systems rules, regulations, and procedures.
  • Skill in preparing and maintaining accurate records and reports.
  • Skill in communicating effectively, both verbally and in writing.
  • Ability to work collaboratively with staff, parents, and District employees.
  • Ability to prioritize and organize work responsibilities.
  • Ability to meet established deadlines.

ENTRY QUALIFICATIONS:
High school diploma or equivalent and three years of related experience.


PHYSICAL & MENTAL DEMANDS:


  • Maintain emotional control under stress.
  • Work with frequent interruptions.
  • Sit for extended periods of time.
  • Use computer for prolonged period resulting in repetitive hand motions.
  • Lift and/or move up to 20 lbs. occasionally.

ENVIRONMENTAL FACTORS:


  • Work is normally performed in a typical interior office work environment with little or no exposure to physical
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