Property Administrator - San Diego, United States - Sunrise Management

Sunrise Management

Verified Company

San Diego, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

PROPERTY ADMINISTRATOR - SAN DIEGO, CA

Who we are:

At Sunrise, we practice resident hospitality, focusing on what matters most: Helping people feel right at home. We are _people _people who pride ourselves in providing our residents with a Positive Living Experience.

About this role:

The Property Administrator is responsible for providing administrative support in the Southern California Property Division of Sunrise Management, including data entry, correspondence, filing, phone support and various tasks as assigned.

Must be highly computer literate and is able to assimilate to new software quickly.

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Previous property management and administrative work experience required
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This is a Full-Time position, Monday through Friday, from 8:00 am to 5:00 pm.
This is NOT a remote position. Employee will work onsite in the corporate office.

Essential Duties and Responsibilities - Include the following but not limited to:

Backup for phone calls for regional property managers
Miscellaneous correspondence and administration including, but not limited to letter writing, faxing, copying, mailing.
Maintain property and owner files in file order for assigned portfolio.
May compose narratives and cover letters, review monthly financials.
Mail monthly Income/Expense Reports and monthly fund distribution to owners ensuring instructions for distribution are followed.
As directed, conduct communication with clients in a friendly but professional manner to obtain or relay information as directed by Regional Manager or Director of Management
Represent Sunrise Management in a professional manner.
Assist in promoting Sunrise Management and securing new business.
Oversee flow of and coordinate receipt of weekly and monthly reports from sites and delivery to corporate offices and clients
Communicate with onsite staff on an ongoing basis about missing documentation, reports, procedures, meetings, deposits, timecards, etc.
Assist the Regional Manager with coding, processing and preparing invoices for approval.
Ensure the onsite staff is updating Market Surveys and disseminate copies to appropriate parties.
Assist Regional Managers with rent increase administration.
Assist Regional Managers with contracting and bidding.
Prepare and review past due ledgers/statements to residents' midmonth.
Prepare tenant bill back letters and input to AppFolio.
Copy bills and mortgage statements for financial reporting to clients.
Assist with the maintenance of employee contact list for Regional Manager's portfolio in accordance with Sunrise Managements policies and procedures.
Create flow charts as directed by Regional Manager
Draft/Develop procedures/policies as directed by Regional Manager
Collect weekly vacancy reports from resident managers.
Adhere to company accounting directives, including but not limited to income accounting, expense control, and petty cash accounting.
Represent Sunrise Management and the community in a professional manner. Maintain a positive businesslike attitude in person and on the telephone. Dress in a neat, clean, professional manner and adhere to appropriate grooming.
Adhere to Fair Housing Policies.

What you'll need:

High school diploma or equivalent required.
Proficient at Microsoft Office, including Word and Excel. Minimum of 1 year experience working on a PC.
Availability of reliable transportation, a valid driver license and automobile insurance are a must as travel to properties and meetings will be required.
Minimum of 1 year of onsite experience as a Community Manager.

What's in it for you:

Medical, Dental, and Vision Insurance
Life Insurance
Paid Time-Off/Holidays
401(k) Retirement Plan
Employee Assistance Program

What is next:

Make the leap and take the shot Submit your resume to us today.

Sunrise Management is an equal opportunity employer and a drug free workplace. We celebrate diversity and are committed to creating an inclusive environment for all team members.