Executive Assistant - Arlington, United States - CATHEXIS

CATHEXIS

Verified Company

Arlington, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Team CATHEXIS elevates the government contracting experience through rapid response, deep skill, and thoughtful problem-solving and communication.

Our core capabilities are our top-tier program and project management, data analytics, and audit services, the backbone of which is our integrated approach to operational excellence.

We are looking for a dynamic
Executive Assistant to join our team within the Office of the Under Secretary of Defense for Personnel and Readiness (OUSD P&R).

This position will report to a CATHEXIS task lead, who will assist them with their transition into their day-to-day responsibility of supporting our client.

They will join a larger CATHEXIS team that supports other OUSD P&R offices.

The Executive Assistant will provide administrative and analytical support to the OUSD P&R supporting offices. Support includes calendar management, scheduling, daily read book, call management, etc.

They will regularly collaborate and coordinate with stakeholders within the Department of Defense (DoD) and with other government agencies to manage cross-cutting tasks.

The work location of this position is at the Pentagon.

Responsibilities:

This position will routinely exercise independent judgement and discretion to include identifying and scheduling leadership priorities, coordinating meetings, and communicating with external parties on behalf of the Front Office
Completes highvisibility and shortturn assignments as needed with minimum oversight
Manages and maintains the calendar and schedule of the director, to include resolve conflicting priorities and orchestrate changes to the calendar; efforts may include coordination, verification, and scheduling of meetings with senior government personnel, congressional members, and staff.
Provides critical administrative support to Federal Government leadership
Plans, coordinates, and confirms logístical support (transportation, badges, security clearance paperwork, audio visual support, etc.) for meetings held in conjunction with OUSD P&R activities; escort, greet, and provide information support
Provides a daily readahead book with information for the next day and next week activities for Leadership; maintains electronic copies, and paper as directed, of files of all office documents including letters, memos, reports, and briefings
Coordinates office administrative functions including office security administration, office space management, processing security clearance and visit requests for personnel and visitors, scheduling office events and ordering supplies
Performs extensive administrative and analytic responsibilities; provides QA to deliverables include briefing material, written correspondence, etc.
Manages the Correspondence and Task Management System (CATMS) task management tool, as needed
Arranges travel and accommodations for a SESlevel Director
Act as an office manager by keeping up with the office supply inventory
Facilitates visitors/office calls/inquiries

Requirements:

Bachelor's Degree
Five (5) years of experience

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Current Secret Clearance

Skills:

Excellent organizational, personal, and editing skills
Strong attention to detail
Ability to multitask, track multiple deadlines, adapt to shifting priorities, and interact with senior leadership
Experience with DOD's CATMS Task management system
Experience with standard MS Office suite products and SharePoint

Desired Skills:

Previous military experience or experience supporting the Federal Government
Experience supporting or working with the Department of Veteran's Affairs
Experience as a federal executive assistant
Experience working in or supporting the Office of the Under Secretary of Defense
Selfmotivated and does not require detailed management oversight
Experience providing customer service support
Ability to maintain consistent performance in a dynamic environment with shifting priorities
Effective communication skills with the ability to maintain good working relations with diverse groups
Organized with strong attention to detail