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Palo Alto

    Part-time Administrative Associate - Palo Alto, United States - Tekberry

    Tekberry
    Tekberry Palo Alto, United States

    3 weeks ago

    Default job background
    Part time
    Description

    Job Description

    Job Description

    Title: Administrative Associate 1
    Pay Rate: $35/hr
    Job Type: 1+ month contract
    Shift(s): Mon Thurs
    Part-time; 3 days a week
    Location: Palo Alto, CA 94305
    Hybrid; On-site 2x week

    Job Code: JPC-9953/1318301

    *Background Check Required*

    Tekberry is looking for a highly qualified and motivated individual to work with our client, a world-class university and research center. As a W2 employee you will have access to health benefits. Benefits include health, dental, and vision (eligible on the 1st of the month following your start date).

    Job Description:

    The Administrative Associate will provide administrative and operational support under general supervision for School of Medicine's newly formed Office of the Chief Equity, Diversity, and Inclusion Officer (CEDIO), including:

    • Calendar support: managing complex calendars and arranging in-person and virtual meetings
    • Project management: establishing electronic filing systems, implementing processes for tracking milestones for complex multi-step initiatives aligned with a comprehensive strategic plan
    • Meeting management: scheduling meetings, recording notes, managing meeting documents, establishing processes to track action items, etc.
    • Outreach and Community Building: establishing and managing electronic mailing lists of internal and external constituent groups, developing documents for distribution
    • Event management: managing all event logistics, including room reservations, marketing and communication, registration, catering, etc.
    • General administrative support: establishing and managing general office email accounts and calendars, developing web-based forms to gather data from internal stakeholders, maintaining approved content on internal and external websites, etc.

    Requirements:

    • High School Diploma and three years of administrative experience
    • Proficient with Microsoft Suite, Zoom, Google Docs, Box, Qualtrics, Smartsheet, and electronic stakeholder engagement tools (e.g., Padlet, Slido, etc.)
    • Experience engaging and supporting executive leaders
    • Proven ability to engage effectively with a diverse group of internal and external stakeholders
    • Strong oral and written communication skills, organizational skills, and attention to detail

    Preferred:

    • Experience at University and/or an academic medical center
    • Experience launching new programs or initiatives

    TEKBERRY OFFERS A $100 payment FOR REFERRALS

    Tekberry, Inc. a Soal Technologies company, is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other protected categories under all applicable laws.

    Tekberry, Inc is a Certified Minority Business Enterprise (MBE) and Certified Disadvantaged Business Enterprise (DBE).

    By submitting your resume, you are explicitly consenting to receive communications from our organization via text message. Rest assured all our texts are sent by real people and we look forward to a conversation with you about this job Check out all our jobs at

    #INDHP

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