Office Clerk Substitute - Shafter, United States - Grow Public Schools

Grow Public Schools

Verified Company

Shafter, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Office Clerk - Full-time Hourly

Grow Academy

Job Summary:

The Grow Public Schools Office Clerk will assist the office team in the daily administrative operations of the campus, in support of the goals, policies and procedures developed by the Principal.

The Office Clerk will collaborate with clerical and other support staff and oversee the daily business operations of the Academy.

Reports to:
Administrative Assistant/Office Manager, Grow Public Schools

Job Duties:

Support the Admin Asst./Office Manager as the point of contact for community members, future parents, and staff.
Answering questions, ensuring timely and professional communication
Assist with student enrollment including collecting all necessary paperwork and entering information into student database
Assist in managing the student database, including entering data on an ongoing basis
Support office team in the maintenance of records and data for required reports
Support office team in hosting events such as parent information sessions during student recruitment and open enrollment
Assist in collection of uniform orders for new students and communication with uniform vendors
Assists in facilitating employee recruitment events, interviews, and be a point of contact during the onboarding process
Assist with placing orders for curriculum, supplies, and equipment and be the primary contact for vendors
Prepare and distribute correspondence, reports, bulletins and memorandums in relation to assigned projects, and translate documents as required
Assist with arranging substitute coverage and provide substitutes with assignment information; prepare sub packets, schedules, keys, time cards and related materials
Assist in collection of payroll data in a timely manner
Assist the nurse by following safety procedures to keep all students safe.
Assists with the administration of Independent Study, including data entry, coordination of student assignments, and reporting
Supporting the distribution and collection of Independent Study technology
Assist with other office duties as needed

Required Knowledge/Skills/Abilities:

Excellent written and verbal communication skills
Proven ability to work collaboratively on projects
Bilingual in Spanish
Computer Literacy (Word, Excel, Basic use of Student database)

Education and Experience:

High school Diploma plus 2 years of school/afterschool experience
Bachelor's Degree preferred
Knowledge of different educational software a plus

Generally work hours are Monday-Friday 7:30am-4:00pm, however, there may be days where the office staff supports school enrichment activities such as parent-teacher nights, family cooking classes, 8th grade promotion, etc.