Docket Specialist - Chicago, United States - Keller Postman

Keller Postman
Keller Postman
Verified Company
Chicago, United States

3 weeks ago

Mark Lane

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Mark Lane

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Description

Keller Postman LLC is a national law firm that represents a broad array of clients as plaintiffs in complex litigation at the trial and appellate levels.

We act for plaintiffs in federal and state court across a variety of claims and practice areas.

We take on complicated cases—frequently class and mass actions, arbitrations or matters in multiple jurisdictions—where our legal and strategic counsel can add significant value.


Keller Postman LLC, a complex litigation law firm that represents a multitude of clients in mass tort, personal injury, class action, and public institution lawsuits, is currently seeking a Docket Specialist to support its growing legal practice.


Primary Duties:


  • Support attorneys and paralegals in the tracking of deadlines in various litigation matters.
  • Maintain calendaring database and update court rule sets.
  • Research and interpret laws and regulations, as well as state and federal court rules, especially in jurisdictions in which we practice.
  • Provide guidance on filing procedures across various courts and agencies.
  • Review finalized court filings for consistency with local, state, and/or federal court rules prior to filing.
  • Prepare and electronically file timesensitive legal documents with various state and federal trial and appellate courts.
  • Investigate and report on submission procedures for attorney admission appearances.
  • Investigate and report on potential witnesses, such as running skip trace or other public record searches.
  • Obtain attorney Certificates of Good Standing and maintain a calendar of related expiration dates.
  • Organize and maintain attorney admissions and renewals, if necessary. This includes state bar admissions, federal court admissions, and all pro hac vice admissions.
  • Organize and maintain attorney account and login credentials for PACER, CM/ECF, and other electronic filing service providers (e.g., Odyssey).
  • Assist with necessary case docket audits.
  • Interact with docketing software technical support staff, as well as court personnel, to resolve any issues.
  • Provide quality control for all docket entries and oversee the distribution of regular docket and status reports.
  • Travel to local courts to process filings and obtain documents, if necessary.
  • Coordinate messenger services to deliver legal documents and evidence, as necessary.
  • Coordinate with other departments within the firm to develop efficient procedures and communications to streamline processes.
  • Work collaboratively with attorneys and Legal Support team members on miscellaneous projects.
  • Attend caserelated and Legal Support department meetings and training seminars.
  • Attention to other ad hoc assignments delegated by the Docketing Supervisor or Legal Support Manager.

Required Knowledge, Skills, and Abilities:


  • Knowledge of state and federal civil procedures and court processes, including but not limited to Illinois, Pennsylvania, Delaware, Texas, Florida, and/or California.
  • Knowledge of the federal courts' PACER and CM/ECF system.
  • Knowledge of assorted state court filing systems (e.g., Odyssey).
  • Excellent organizational skills, with the ability to multitask and adapt to changes quickly.
  • Excellent verbal, written, and interpersonal communication skills.
  • Excellent time management skills with a proven ability to meet timesensitive deadlines and adapt to changing priorities.
  • Ability to function well under pressure and in a fastpaced, demanding environment.
  • Ability to maintain confidentiality and exercise discretion and good judgment.
  • Ability to exercise sound independent judgment and proactive problemsolving.
  • Ability to communicate with others effectively, listen closely, and convey points clearly.
  • Ability to work independently or as part of a team.
  • A creative mind with the ability to suggest improvements, and conduct costbenefit analyses when identifying and solving problems.

Preferred Technical Skills:


  • Proficiency in Microsoft 365 (such as Outlook, Word, PowerPoint, Excel, OneDrive, and SharePoint), with the ability to learn new or updated software.
  • Proficiency in Adobe Acrobat.
  • Proficiency in Court Alert or other docketing and deadline calendaring platforms.

Education/Experience:

Bachelor's degree from an accredited college or university and a minimum of 2 years of litigation docketing experience at a law firm
Or, an Associate's degree and a minimum of 5 years of litigation docketing experience in a law firm

Keller Postman is an Equal Opportunity Employer. For California Applicants, please find our CRPA information here.
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