- Prepare and provide documents, reports and information for the SMT Member in an expedient and efficient manner.
- Respond to inquiries made by researching inquiries, interpreting policy and making appropriate decisions based on company policy and issuing directions to employees as needed.
- Draft and produce documents for review by Senior Management.
- Track external and internal documents requiring Senior Management review or signature and follow-up to assure documents are executed in a timely manner.
- Screen mail and email messages for priority. Organize according to content, importance and destination.
- Handle confidential material related to company policy and development; and disseminate information with appropriate discretion.
- Work as liaison between SMT member and staff to achieve maximum company performance and address items as needed.
- Set meetings, correlate schedules, develop agendas, coordinate logistics and refreshments if appropriate. Coordinate weekly staff meeting and prepare minutes for review.
- Correlate all action items, goals and objectives generated at meetings. Monitor progress of action items identified by the SMT member and follow up to conclusion issuing status reports as appropriate.
- Prepare periodic reports/presentations for the Board of Directors.
- Cover for other Executive Assistants and provide back-up support to other Executive Assistants when requested.
- Support Senior Management Team with various requests and projects. Education/Certifications
- High School diploma or equivalent
- Associates Degree/some college preferred Experience/Minimum Requirements
- Seven (7) or more years of senior management or executive office experience or equivalent education and experience Other Skills/Abilities
- Expert knowledge of office procedures
- Excellent PC skills – MS Office including Excel and Smartsheets
- Ability to maintain highly confidential records and information
- Highly organized
- Ability to act independently
- Proactive approach to assignments and procedures
- Ability to respond to inquiries in a 24 hour environment
- Flexibility in prioritizing assignments
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Executive Administrative Assistant - Houston Heights - Adex Corporation
Description
Executive Administrative Assistant Location:
Houston, TX-
Kty Fwy Part Time Hours: 20-24 hours per week, schedule coordinator with the reporting manager
Hybrid Schedule:
Monday and Friday is WFH, Tuesday thru Thursday is in the office. No expenses unless approved travel for a company meeting or event. This would be less than 10% if needed at all.
Top Skills:
This resource will support at the executive level. They must have excellent communication skills (verbal/written), excellent attention to detail skills, pro active, experience with C suite interfacing. Essential Job Functions
Working Conditions:
Works in a normal office setting with no exposure to adverse environmental conditions.
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