Executive Administrative Assistant - Houston Heights - Adex Corporation

    Adex Corporation
    Adex Corporation Houston Heights

    14 hours ago

    $45,000 - $80,000 (USD) per year *
    Description

    Executive Administrative Assistant Location:
    Houston, TX-
    Kty Fwy Part Time Hours: 20-24 hours per week, schedule coordinator with the reporting manager

    Hybrid Schedule:
    Monday and Friday is WFH, Tuesday thru Thursday is in the office. No expenses unless approved travel for a company meeting or event. This would be less than 10% if needed at all.


    Top Skills:
    This resource will support at the executive level. They must have excellent communication skills (verbal/written), excellent attention to detail skills, pro active, experience with C suite interfacing. Essential Job Functions

    • Prepare and provide documents, reports and information for the SMT Member in an expedient and efficient manner.
    • Respond to inquiries made by researching inquiries, interpreting policy and making appropriate decisions based on company policy and issuing directions to employees as needed.
    • Draft and produce documents for review by Senior Management.
    • Track external and internal documents requiring Senior Management review or signature and follow-up to assure documents are executed in a timely manner.
    • Screen mail and email messages for priority. Organize according to content, importance and destination.
    • Handle confidential material related to company policy and development; and disseminate information with appropriate discretion.
    • Work as liaison between SMT member and staff to achieve maximum company performance and address items as needed.
    • Set meetings, correlate schedules, develop agendas, coordinate logistics and refreshments if appropriate. Coordinate weekly staff meeting and prepare minutes for review.
    • Correlate all action items, goals and objectives generated at meetings. Monitor progress of action items identified by the SMT member and follow up to conclusion issuing status reports as appropriate.
    • Prepare periodic reports/presentations for the Board of Directors.
    • Cover for other Executive Assistants and provide back-up support to other Executive Assistants when requested.
    • Support Senior Management Team with various requests and projects. Education/Certifications
    • High School diploma or equivalent
    • Associates Degree/some college preferred Experience/Minimum Requirements
    • Seven (7) or more years of senior management or executive office experience or equivalent education and experience Other Skills/Abilities
    • Expert knowledge of office procedures
    • Excellent PC skills – MS Office including Excel and Smartsheets
    • Ability to maintain highly confidential records and information
    • Highly organized
    • Ability to act independently
    • Proactive approach to assignments and procedures
    • Ability to respond to inquiries in a 24 hour environment
    • Flexibility in prioritizing assignments

    Working Conditions:
    Works in a normal office setting with no exposure to adverse environmental conditions.
    * This salary range is an estimation made by beBee
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