Executive Assistant and Contract Administrator - Sandy Hook, United States - Municipal Emergency Services, Inc.

Municipal Emergency Services, Inc.

Verified Company

Sandy Hook, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Executive Assistant and Contract Administrator

Job Description Summary:

Key Responsibilities:

Executive Assistant (50%):

Executive Support:

Provide highlevel administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements.
Prepare and edit correspondence, reports, presentations, and other documents as needed.

Meeting Coordination:

Schedule and organize meetings, including preparing agendas, taking minutes, and following up on action items.
Communicate and coordinate with 3rd parties who need to meet with one or more of the executive team members.
Coordinate logistics for executive meetings, conferences, and events.

Communication and Liaison:

Serve as a liaison between executives and internal/external stakeholders.
Handle confidential and sensitive information with discretion and professionalism.

Office Management:

Manage the ordering and replenishment of general office supplies for the headquarters.
Implement and improve administrative organization and processes to enhance efficiency.

Contract Administration (50%):

Contract Review and Completion:

Review contract solicitation terms, handle contract award confirmations, interpret agreement terms and conditions and identify potential issues, review agreement amendments/modifications, and incorporate changes.
Review contract documents for any exposure to financial risk and external claims.
Work directly with VPs and SRs to gather or alert them of critical information needed to complete bid process.
Help negotiate terms and conditions under the contract manager's direction.
Collect necessary internal signatures, assure document completion, and mail or transmit completed bid packages to recipients.

Compliance and Risk Management:

Ensure that contracts are internally executed by a signatory with the proper authority.
Ensure contract compliance with applicable laws, regulations, and organizational policies.
Ensure that contracts follow Federal, State, and local laws, ordinances, and policies.
Request and/or complete standard compliance documentation as required.

Pay and Benefits:

Hourly Rate based on experience
401(k) with matching
Ten Paid Holidays Annually
Dental Insurance
Disability insurance
Employee assistance program
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance
Employee rewards and recognition program

About Us

Additional Information
MES offers a great work environment, professional development, challenging careers, and competitive compensation. MES is an Equal Opportunity Employer.

Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, or other characteristics protected by law.

MES will only employ those legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a pre-employment screening.

Benefits: