Legal Secretary - Los Angeles, United States - VP (CA), LLP

Description

As a Corporate Legal Secretary, your duties will include but not be limited to:

• Prepare and revise, format and finalize a wide variety of legal documents
• Accurately enter attorney time into timekeeping system to meet daily/weekly deadlines
• Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies
• Interact on a daily basis with departments within the Firm to facilitate highest possible legal support
• Prepare and submit expense reports
• Work closely with Accounting Department staff to prepare client billings and receivables to meet client billing format and reporting requirements
• Proficiency with making and managing travel arrangements with assistance of travel agency to ensure all aspects of travel are made accurately and communicated effectively for extensive travel both in the U.S. and abroad (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts and the like)
• Answer, screen and place phone calls to clients and other business associates and respond to client inquiries
• Open, review and route mail as directed
• Provide assistance to other Legal Secretaries within Firm whenever necessary to meet Firm and client needs

Skills & Competencies:

• Knowledge of corporate transactional and closing processes
• Knowledge of legal terminology
• Excellent written and verbal communication skills
• Ability to deal courteously and effectively with others
• Ability to read, interpret and follow instructions
• Ability to work core business hours with flexibility for overtime, as required
• Personable, professional, detailedoriented and a problem solver
• Able to prioritize tasks in a highpressure environment
• Strong organizational skills combined with the ability to work independently and be resourceful with problem solving

Qualifications & Required Experience:

• Bachelor's degree preferred
• Minimum of two (2) years of legal secretarial experience in a law firm required; experience as an Executive Assistant a plus
• Position also requires the ability to work under pressure to meet strict deadlines

Computer Skills:

To perform this job successfully, an individual must be proficient in the following software:

• Proficient in Word
• Adobe
• Excel

Compensation Range:
$75,000/yr. to $100,000/yr.


Equal Employment Opportunity:

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

41 CFR c)