Purshasing Assistant - Sacramento, United States - Vanir Construction Management, Inc.

Vanir Construction Management, Inc.

Verified Company

Sacramento, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

About Vanir:
Vanir has been exceeding client expectations since 1964.

Our progressive growth and quality of service has led Vanir to become consistently ranked among the top construction management firms in the nation by _Engineering News-Record_.

As we continue growing into new areas and markets, our focus is to maintain a team of creative, ambitious, and visionary individuals.

Job Description:

Essential Duties & Responsibilities:

Negotiate pricing and contracts for procurement of equipment, furniture, leases, and office supplies.
Ensures invoices, purchase orders and agreements are processed in a timely fashion.
Ensures memberships, dues and licenses, and subscriptions are processed and paid in a timely fashion.
Monitors supplies and office equipment at Corporate Office, including Kitchen(Breakroom), Mail, Supply, and Conference rooms.
Manages vendor sites and updates account information as needed, including adding/removing users, addresses and other info.
Works with A/P to ensure timely processing of vendor obligations.
Conduct monthly vendor account reviews and coordinate cost saving initiatives.
Create and update Purchasing reports including Unpaid Invoices, Open PO's, Outstanding devices, and "one off" reports.
Assist in coordinating and performing business/department meetings.
Create expense detailed reports using Vanir's ERP (Deltek Vantagepoint).
Document Archiving and retention processes
Coordinate Project or Office Site-Start Up's/Close Out's, including research, cost projections, and estimations for the procurement of trailers, equipment, office furniture.
Request and procure COI's (Certificate of Insurance)
Assist in walkthroughs with Employees on Deltek Vstore login, approval, and creation of purchase requisitions.
Cross trained in AP functions, IT involvement (helpdesk tickets), Billing, AR, Facilities Management, Safety, Marketing, and Administration.
Processes and helps manage the Vstore (Purchase Requisitions) workflow such as submitting, notification, processing and approvals.
Read extensive vendor reports, analyze vendor data, reconstruct/clean vendor data to make strategic procurement decisions (Excel Modeling and Analysis).
Mobile Device Management including package delivery, app delivery, delivery/return of Mobile devices.
Assist in conducting research and gather quotes for IT equipment and Software prior to IT involvement.
Software Inventory and Management, including all company and employee renewals, purchases, and cancellations.
Run analytical/detailed reports for inventory management in excel on a monthly basis.
Assist IT in Mobile Device Troubleshooting, User Support, and Device Recycling/EOL (End of Life).
Tags and tracks fixed and controlled assets and updates information in inventory system.
Helps with Onboarding and Exiting employee duties, including retrieval of equipment and shipping of equipment.
Perform QA/QC and all Procured Items and Software.

Minimum Qualifications:

Administrative and clerical procedures and systems
Customer service experience
Knowledge in inventory management systems
Purchasing best practices
Negotiation and conflict resolution techniques
General knowledge of the construction industry as it relates to other levels of operation
Basic math, such as adding, subtracting, multiplying, dividing
Intermediate skill with MS Office Suite (Outlook, Excel, OneDrive and Word) and Adobe Acrobat
Deltek Vantagepoint experience preferred

Offered rate of compensation will be based on a variety of non-discriminatory factors, including education, qualifications, experience, and geographic location.

The hourly range for this position is $22-$25.

Benefits

Vanir offers a comprehensive, competitive benefits package that includes 401(k) Savings with employer matching contributions, medical, dental, vision, health savings account (HSA) with employer contributions, life, AD&D and disability benefits, flexible spending account (FSA), voluntary benefits, Teladoc, pet insurance, paid time off, national employee assistance program (EAP) and employee referral program.

How to Apply:
VEVRAA Federal Contractor

Request Priority Protected Veteran Referrals

EOE Minorities/Females/Protected Veterans/Disabled

Persons with medical limitations may, with reasonable accommodations, be capable of performing the duties of this position.

Such a determination must be made on an individual basis considering the person's limitations, the requirements of the position, and the company's ability to make reasonable accommodations to the person's limitations.

We Participate in E-Verify

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