HR Administrator/ Operations Assistant Multi-family - Houston, United States - Whitney Management

Description

Job Overview:
We seek a highly organized and detail-oriented Human Resources Administrator to join our team. As a Human Resources Administrator, you will support the HR department and ensure smooth operations.

This is an excellent opportunity for someone who is passionate about HR and wants to contribute to the success of our organization.

Company Overview:
Whitney Management Corp. is a fully integrated real estate management company with assets in nine states. Our advantage and longevity in the market are primarily due to our full-service platform in multifamily management services.


Position Overview:
Whitney Management Corp. is looking for a dynamic, high-energy individual to join our team and further our pursuit of continuous improvement. We seek to employ and produce only the best. Our commitment to quality and our values is unparalleled; if that sounds like you, we encourage you to apply

This fast-paced, hands-on role allows you to work closely with company management.

At the same time, you build your leadership skills, enhance your technology skill set, and become part of a growing business.

Whitney Management offers a competitive, comprehensive benefits package, including major medical, dental, matching 401K plan, and ancillary offerings, as well as a generous Paid Time Off policy.

• Develop a complete understanding of company policies and the Employee Handbook.
• Administer payroll and HR requirements with our third-party PEO (Oasis).
• Monthly Safety Meetings topics and course assignments through Gracehill to ensure all employees follow company policy and requirements.
• Shared management of all customer relationship phone calls received at the corporate office.
• Weekly Audits to ensure all onsite reporting requirements have been uploaded per policy. The HR Admin/ Operations Assistant

will be responsible for reporting any missing reports to the Upper Management.

• Update, maintain, and present reports with KPIs such as turnover rates, new hires, and pay rates throughout the company.
• Manage document updates, changes to forms, and policies and place them on the server or where appropriate.
• Responsible for maintaining and updating internal databases with digital personnel records of relevant employee information.
• Assist Upper Management with annual Property and Benefit renewals, which will entail strong communications with insurance

brokers, third-party PEO, and a strong (Expert Level) understanding of Microsoft Office suite with a concentration in using Excel.

• Monitor completion and accurate/timely reporting of Market Surveys each month.
• Monitor and maintain corporate office supplies inventory, equipment rentals, software renewals, and general office management duties.
• Assist upper management and drive all non-corporate staff payroll allocations.
• Assist the Operations and Accounting Team as needed to ensure optimal performance of our assets and proper support to our team members.

Position Requirements:
1. 5+ years of experience assisting significant multifamily operations, including a strong background in General HR-related duties.

• Knowledge of the multifamily industry's trends, best practices, rules, and regulations.
• Proficiency in Microsoft Office programs (especially Excel) and property management systems such as OneSite or similar management software.
• Multitasking abilities with a can-do attitude; strong written and verbal communication skills.
• Complete understanding of Fair Housing and have certification before interaction with prospects or residents.
• Availability to work evenings and weekends according to the company's business needs.
• Regular attendance and punctuality are of utmost importance for the successful performance of this position, as this is not a remote work position.
• Comply with expectations communicated in the Employee Handbook

Responsibilities:

• Assist with the development and implementation of training programs for employees
• Manage human capital management systems and maintain accurate employee records
• Coordinate workers' compensation claims and assist with the administration of benefits programs
• Utilize ADP, Taleo, SAP, and other HR software to process payroll, maintain employee data, and generate reports
• Support strategic planning initiatives by collecting and analyzing workforce data
• Assist with workforce management activities, including recruitment, onboarding, and offboarding processes
• Research HR best practices and assist with policy development and implementation
• Provide general administrative support to the HR department, including scheduling meetings, preparing documents, and maintaining files

Requirements:

• Bachelor's degree in Human Resources or related field preferred
• Proven experience in HR administration or a similar role
• Strong knowledge of HR processes and procedures
• Proficiency in using HR software such as ADP, Taleo, SAP, etc.
• Excellent organizati