Administrative Assistant Iii - Hanover, United States - Dartmouth College

Dartmouth College

Verified Company

Hanover, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Position Purpose

The
Administrative Assistant supporting the Dean of the College and Office of Greek Life plays a pivotal role in ensuring the seamless execution of daily administrative tasks while cultivating a collaborative and inclusive atmosphere.
Description

Required Qualifications - Education and Yrs Exp

Associates or equivalent combination of education and experience
Required Qualifications
Skills, Knowledge and Abilities
At least two years of office experience and indepth knowledge of office procedures, with some degree of autonomy.
Strong interpersonal skills and the ability to communicate effectively with a wide range of constituents.
High accuracy and attention to detail; strong communication and organizational skills.
Ability to adapt to changing priorities in a fastpaced environment.
Able to anticipate, deliver on, and exceed the expectations of students and staff and faculty colleagues.
Able to collaborate with others to achieve results.
Commitment to diversity and to serving the needs of a diverse population.

Preferred Qualifications

Department Contact for Recruitment Inquiries

Kyle Hastbacka
Department Contact Phone NumberDepartment Contact for Cover Letter and Title*
Marco Valenzuela, Associate Dean for Student Affairs
Department Contact's Phone Number

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check
Employment in this position is contingent upon consent to and successful completion of a preemployment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, nondiscriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?
Preferred, but not required
Special Instructions to Applicants

Additional Instructions

Description

Administrative Assistance

Efficiently manages the calendars of the Dean and Associate Dean, coordinating appointments, meetings, travel, and events.
Acts as the primary point of contact for the Dean's office, handling phone calls and welcoming guests to the suite.
Procures office supplies, submits work orders, and handles other administrative tasks as needed.

Percentage Of Time

Communication

Serves as a reliable source of information for departmental policies, events, and initiatives, acting as a liaison between various offices.
Takes minutes during meetings and prepares them for distribution.
Organizes, tracks, and ensures successful followup on issues and projects.
Contributes to divisionwide communications such as newsletters, and website maintenance.

Percentage Of Time

Event and Project Management

Coordinates and oversees all logístical aspects of meetings and special events, including conferences, dinners, luncheons, and retreats.

Percentage Of Time

25
Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
Performs other duties as assigned.