Administrative Assistant - 250790 - Huntington Park
2 days ago
Job description
Title:
Administrative Assistant
Location:
Huntington Park, CA
Schedule:
Monday–Friday | 8:00 AM–5:00 PM
Work Type:
On-site
About the Role
The Administrative Assistant provides high-level, proactive administrative and operational support to the executive leadership team at the clinic.
This role serves as the front-facing presence of the administrative office and is essential to the smooth day-to-day operations of executive and office functions.
This position reports directly to the Chief Strategy Officer and supports multiple members of the C-suite.Key Responsibilities
Executive & Administrative Support
Provide high-level administrative support to the Chief Strategy Officer and C-suite executives
Manage complex scheduling and calendars for the COO, CMO, and CSO
Prepare agendas, take accurate meeting minutes, track action items, and follow up as needed
Draft correspondence, reports, presentations, and internal communications
Support executive meetings, including room setup, audiovisual needs, and catering
Office Operations & Front Desk
Serve as the first point of contact for the administrative office and lobby
Greet visitors and manage secure access via electronic key card system
Answer and route incoming calls and manage general inquiries
Coordinate mail, deliveries, and facility requests
Order and maintain office and kitchen supplies
Projects & Systems Support
Maintain and build internal SharePoint pages
Create and distribute monthly internal staff newsletters using Canva
Support procurement, purchase orders, reimbursements, and expense tracking
Liaise with vendors, manage contracts, and track renewals
Support development activities such as donation processing and mailings
Additional Duties
Cross-train to support clerical coverage as needed
Assist with special projects and other duties as assigned
Required Qualifications
Bachelor's degree (preferred fields:
Public Health, Business Administration, or related)
4+ years of experience providing high-level administrative support to senior executives
Experience scheduling for C-suite leadership
Proven experience preparing meeting minutes and managing action items
Strong Microsoft Office skills
Ability to maintain confidentiality and exercise sound judgment
Excellent organizational, communication, and time-management skills
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