Administrative Assistant - Los Angeles
2 days ago
Job description
Job Title: Administrative Assistant
Department: Clinical
Reports to: Associate Medical Director
FLSA Status: Non-Exempt
Prepared by: Human Resources
Last Modified: 08/29/2017, 08/06/2025, 02/11/2026
Job Summary
The Administrative Assistant provides essential administrative and clerical support to the Associate Medical Director. This role ensures the efficient operation of non-clinical activities and supports internal processes across multiple departments in a clinical setting. The ideal candidate is highly organized, detail-oriented, and capable of handling multiple responsibilities in a fast-paced environment.
General Accountabilities
- Provide high-level administrative support to the Associate Medical Director.
- Coordinate onboarding processes for student interns and clinical rotation participants, including background checks and required documentation.
- Support fundraising initiatives and community outreach efforts, including health fairs and mobile outreach events.
- Assist with employee engagement activities and organizational communications, including surveys, drills, and internal initiatives.
- Manage office and clinic supply inventory, including ordering, distribution, and maintaining organized storage areas.
- Handle incoming and outgoing mail, and coordinate weekly batch deliveries across all clinic sites.
- Provide support in calendar scheduling and document organization, scanning, and filing.
- Assist with vendor coordination and supply procurement to ensure cost-effective purchasing and adequate inventory levels.
- Support compliance, risk management, and emergency preparedness activities, including maintaining files and assisting with audits or assessments.
- Assist in tracking and documenting patient grievances and satisfaction metrics, as directed.
- Provide administrative support across departments and special projects as needed.
- Travel between clinic sites and outreach locations as required; valid California driver's license and reliable transportation may be necessary.
- Perform other duties as assigned by leadership.
Requirements
Qualifications
- High school diploma or equivalent required. Bachelor's degree preferred. A combination of 2–3 years of relevant education and experience may substitute for a degree.
- 1–3 years of experience in an administrative or clerical role. Experience in a healthcare setting and familiarity with credentialing is preferred.
- Proficiency with Google Workspace applications.
Skills
- Excellent verbal and written communication skills.
- Strong judgment and critical thinking abilities.
- Effective time management and ability to prioritize tasks.
- High attention to detail and accuracy.
- Familiarity with EMR systems and medical terminology is a plus.
- Ability to remain calm and adaptable under pressure.
- Professional and courteous demeanor with strong interpersonal skills.
- Ability to work with individuals from diverse backgrounds.
- Maintains confidentiality and complies with HIPAA and all relevant regulations.
- Collaborative and team-oriented with a positive attitude.
- Comfortable working independently and in a clinical setting.
Skills: Language
- Bilingual-English/Spanish
Physical Requirement
- Physical effort which may include occasional light lifting to a 25 pound limit, and some bending, stooping or squatting. Considerable walking may be involved. The ability to sit or stand for extended periods of time is required.
- Flexibility to work in multiple locations throughout the week.
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the employee may be required to travel to all UCHC facilities as needed.
- Occasionally required to sit and walk.
- Finger dexterity required.
- Hand coordination required.
- Specific vision abilities required for this job include: close vision, distance vision, ability to adjust or focus.
Work Environment
- Exposure to adverse conditions.
- Exposure to extreme heat.
- Exposure to extreme cold.
- Exposure to wet and/or humid conditions.
- Exposure to moving mechanical parts.
- Exposure to high, precarious places.
- Exposure to fumes or airborne particles.
- Exposure to toxic or caustic chemicals.
- Exposure to outside weather conditions.
- Possible risk of electrical shock
- Exposure to explosives
- Possible risk of radiation and vibration.
- Protective clothing or equipment is required including: gloves, helmets, steel-toed boots, protective eyewear.
- The noise level in the work environment usually is high
Acknowledgement:
I understand that I may be asked to perform job-related duties not listed in the description and that my duties may change at any time, according to the UCHC needs. Nothing in this position description is intended to create a contract of employment of any type. Employment is strictly on an at-will basis.
Similar jobs
We believe in providing staffing solutions to address the current talent gap Right Talent Right Time Right Place Right Price and acting as a Career Coach to our consultants. · ...
3 weeks ago
The OR Administration Administrative Assistant performs basic clerical and administrative activities to support the facilitation of administrative workflow within the department and/or unit. · ...
2 weeks ago
Cedars-Sinai Medical Center has been named to the Honor Roll in U.S. News & World Report's "Best Hospitals" rankings. · We take pride in hiring the best, most hard-working employees. · The OR Administration Administrative Assistant performs basic clerical, administrative and gene ...
2 weeks ago
Administrative assistant experience required. · ...
1 week ago
Cedars-Sinai Medical Center has been named to the Honor Roll in U.S. News & World Report's Best Hospitals rankings. · The OR Administration Administrative Assistant performs basic clerical, administrative and general office activities to support the facilitation of administrati ...
2 weeks ago
Performs core administrative assistant support for local office · Handles complex administrative support duties guided by firm policies and procedures · Provides high level, advanced, specialized, and confidential administrative support to firm leaders, executives, and department ...
1 week ago
The Office Assistant I provides general administrative and clerical support to the Office of Civil Rights Compliance.This role supports daily office operations by assisting administrators, faculty, and staff with document preparation,data entry,scheduling,and front-office coordin ...
1 month ago
The Administrative Assistant II will prioritize work assignments, be detail oriented and have strong communication skills. · To be successful in this role, you'll need to work collaboratively with coworkers. · ...
2 weeks ago
This is a full-time remote role for an Administrative Assistant. The Administrative Assistant will be responsible for managing administrative tasks such as scheduling appointments, maintaining records, organizing files, and providing general clerical support. · scheduling appoint ...
1 month ago
We are seeking an experienced Administrative Assistant II to support the Facility & Fleet Management team at a busy headquarters office in downtown Los Angeles. · ...
2 weeks ago
Administrative Assistant – Product Marketing · Industry: Beauty / Consumer Products / Cosmetics · Location: Los Angeles, CA · Position Overview · We are seeking a highly organized and detail-oriented Administrative Assistant to support the Vice President of Product Marketing with ...
2 days ago
We are searching for an Admin Assistant III to support one of our financial services clients. This role provides administrative support to senior managers and independently manages a range of tasks. · ...
1 month ago
The Administrative Assistant role at 360 Behavioral Health goes beyond typical office tasks. You'll be an essential part of a team supporting clinicians, staff, and the children and families we serve. · Manage client electronic records · Support administrative and clinical teams ...
3 weeks ago
The Administrative Assistant 3 provides general administration, organizational support and customer service to the department, managers of the department, and/or the director. · Provides administrative and clerical support to relieve department manager or staff of administrative ...
1 month ago
Cayuga Centers is an accredited non-profit human services agency dedicated to family support and preservation. · Serve as a receptionist for the region · Respond to phone calls and greet people in a positive and respectful manner · Act as the "first point of contact" for Cayuga C ...
1 month ago
We are looking for a dedicated Administrative Assistant to join our team in Los Angeles. In this role, you will provide vital support by handling office tasks to ensure smooth day-to-day operations. · Manage filing systems. · Answer incoming phone calls. · Perform data entry task ...
1 month ago
Role Description · This is a full-time, on-site role in Los Angeles, CA, for an Administrative Assistant. The Administrative Assistant will be responsible for providing day-to-day administrative support, managing correspondence, maintaining schedules, organizing meetings, and han ...
23 hours ago
We are seeking an engaging Administrative Assistant to join our Los Angeles team. · ...
1 week ago
+This is a full-time hybrid role for an Administrative Assistant based in Los Angeles, CA. · + · ++,+Managing schedules · , · , , li_maintaining records · , , li_assisting senior executives with administrative tasks,+ ...
1 month ago
The level III Administrative Assistant demonstrates thorough knowledge in the assigned area and works under direction only as needed. The Administrator provides administrative support to senior managers and may also provide administrative support to a broader department or team. ...
1 month ago
We are seeking a polished, · service-oriented Administrative Assistant to act as the face of the office and primary point of contact for visitors, · clients,and internal staff.This individual will manage front desk operations, · oversee conference center logistics,and provide con ...
1 month ago