Extended Term Temporary - Washington, United States - World Bank Group

World Bank Group

Verified Company

Washington, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Job #:

- req27510
Organization:

World Bank
Sector:
Administration/Office Support
Grade:
ET4
Term Duration:
1 year 0 months
Recruitment Type:
Local Recruitment
Location:
Washington, DC,United States
Required Language(s):
English, Spanish
Preferred Language(s):

Closing Date:

5/20/2024 (MM/DD/YYYY) at 11:59pm UTC
Description

Latin America and the Caribbean (LCR) Region
The WBG serves 30 client countries in the Latin America and the Caribbean Region (LCR).

Clients range from large rapidly growing sophisticated middle-income clients to IDA countries to small Caribbean states to one fragile state.

Despite immense resources, dynamic societies, and an average annual per capita income of about $4,000, deep inequalities persist in most LCR countries, with nearly a quarter of the Region's people living in poverty.

The last Bank's strategy for LCR focused on three pillars:
(a) supporting the foundations for inclusive growth; (b) investing in human capital and protecting the poor; and (c) building resilience. In the aftermath of the COVID19 pandemic, this strategy will need to be adjusted to better support the countries deal with a health crisis without precedents and an economic crisis not seen since modern statistical records started in 1900.

Yet, the basic elements of the strategy:

accelerating growth (following a projected GDP contraction in 2020 of 7.2%), investing in human capital, including in health (in the most affected region by COVID19), and building resilience appear fully relevant.

Duties and Accountabilities

The LCR Vice Presidency seeks a seasoned ETT Senior Executive Assistant to join a highly collaborative team in the Front Office of the Regional Vice President and Director, Strategy and Operations (DSO).

The incumbent will be a key member of the LCRVP Front Office (FO), with responsibility for assisting and supporting the Regional Vice President (RVP), and the DSO.

The role requires extensive demonstrated experience in similar roles, the ability to anticipate needs, a positive, can-do attitude, and the highest level of discretion.

Furthermore, this role involves taking on a senior position within the VPU's ACS team, requiring a self-motivated individual capable of thriving in a fast-paced, high-energy environment.

Specifically, the ETT Sr.

Executive Assistant responsibilities include but are not limited to the following:

Provides allencompassing administrative support to the RVP, working closely with the RVP, DSO, and other Front Office staff, to ensure efficient workflow and operation of the office.
In conjunction with DSO, ensures work priorities, procedures, and administrative systems for the LCRVP's office are followed
Manages the RVP's calendar, prioritizing effective time management; work with the Special Assistant ensuring the relevant briefing notes and background materials for meetings are included. Independently formats correspondence, meeting briefs and trip briefs. Coordinates closely and steps in as needed on the DSO calendar as well.
Ensures quality and timeliness of administrative information emanating from the Front Office; ensures adherence to timeline and quality and formatting guidelines for submitting meeting and trip briefs, correspondence to the RVP, President's office, Managing Directors offices.
Provide primary support to RVP's Front Office to ensure successful delivery of Spring Meetings and Annual Meetings bilateral meetings, events, and media engagements. In close coordination with the Special Assistant, supports the preparation of minutes and summaries of meetings which the RVP and DSO attend.
Independently decides and follows through on appropriate dissemination of information to staff by sharing reports, status updates and other information as necessary.
Arrange all aspects of RVP's travel schedules (flight/hotel reservations, visa requests, etc.) in close coordination with the RVP and Special Assistant
Working closely with the Special Assistant, screens incoming correspondence and phone calls, with input from RVP or DSO, as appropriate, using judgment, tact, diplomacy, and discretion in either answering or redirecting inquiries to appropriate sources and in dealing with highly sensitive and confidential matters or making independent decisions when multiple courses of actions are required.
Serves as ACSlevel contact and liaison for an extensive network, at the most senior levels (i.e., President, Managing Directors, Executive Directors, government counterparts and clients etc.).
Undertakes ad hoc duties as assigned by the RVP and the Special Assistant to ensure operation of all aspects of the LCRVP office. As the Front Office administrative point of contact for the Directors, stays on top of and maintains sufficient working knowledge of the tasks being performed in each unit with an ability to independently respond to inquiries and exercise critical thinking and decisionma