Admin Assistant - Stamford, United States - Exela Technologies Inc.

Exela Technologies Inc. Stamford, United States

1 week ago

Description

This position works directly with our client's Global Tax Director to identify, resolve, and administer tax-related functions.

It handles numerous tasks related to the tax department, including expense reporting, mail services, tax and other payments, filings, Notary services, and other miscellaneous duties.

Administrative Functions & Responsibilities: 80%

Payment Support functions

Assist with processing various types of payments (e.g., taxes, fees, payroll) according to company protocols.
Reconcile bank statements and identify any discrepancies.

Expense Reporting:

Assist employees with expense reporting procedures.
Review and process expense reports for accuracy and compliance with company policies.
Maintain expense reporting records.

Mail and Mailing tasks:

Support mailroom operations, ensuring efficient mail sorting, processing, and distribution.
Process incoming and outgoing mail efficiently and securely.
Prepare and ship packages according to company policies.
Maintain accurate mailing lists and postage records.

Other Duties Tax related 20%

Tax and license fee filings and payments:

Prepare and file all required tax and license fee documents promptly and accurately, adhering to relevant regulations and deadlines.
Research and stay updated on changes in tax laws and filing requirements.
Calculate and submit accurate tax payments, ensuring timely remittance to avoid penalties.
Track and manage license renewals, ensuring timely fee payments to maintain compliance.
Maintain accurate records of all tax filings and payments.
Communicate effectively with tax authorities to answer inquiries or resolve any issues.

Tax Vendor Payments:

Process and ensure timely payments to vendors according to established procedures.
Research and resolve discrepancies related to vendor invoices.
Maintain accurate records of all vendor payment

Minimum Qualifications:

18 Years of Age or Older
Notary Public certification (required).
BA in Business Administration or a related field
Minimum of 5 years of experience in a tax and administration role

Physical Requirements:

Required to stand, walk, superficial grasp, reach with hands and arms
Repetitive motion is required; it may require twisting/bending/Climbing
May lift to 50 lbs. frequently

Key Skills:

People with can-do attitudes and are self-starters.
Meticulous attention to detail and accuracy.
Excellent communication and interpersonal skills.
Ability to work independently and as part of a team.
Strong understanding of basic tax principles.
Excellent organizational skills with the ability to prioritize and manage multiple tasks effectively.

Not required at start but will be needed after start:

Notary Service:

Provide support for payment processing functions.
Perform notary services for clients by all applicable laws and regulations.
Maintain accurate notary journals and records.

* #LI-Onsite

"The pay range for this position starts at $30/hr; however, base pay offered may vary depending on job-related knowledge, skills, and experience. Bonus opportunities may be provided as part of the compensation package, in addition to a full range of medical, financial, and/or other benefits, dependent on the position offered."

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