Accounts Payable Specialist - Glendale, United States - Western Maricopa Education Center

Description

Job Title:Accounts Payable Specialist


Supervisor:
Administrator for Business Services


Employment Terms:
12 Months


Salary Range:$ $36.54


Skill Sets:

• Customer Service
• Communication
• Critical Thinking
• Personal Management
• Leadership
• Professional Management
• Computer Technology
• Teamwork

Essential Duties and Responsibilities:

• Maintain and process accounts payables for reporting budget expense reports. Provide support to the Business Office. Assist with ensuring compliance with regulations set forth by the Uniform Systems of Financial Records (USFR) as it relates to the financial accounting operations.
• Process daytoday operations of accounts payable

Includes:

• Verifying invoices for proper payment.
• Match invoice with the appropriate purchase orders. Identify line item if applicable.
• Input invoices into the financial systems.
• Reconcile before posting.
• Post the voucher to county.
• Receiving checks, and process for payment.
• Collect packing slips to compare with invoices

Includes:

• Ensure all packing slips are signed off verifying receipt of items.
• Matching packing slips with invoices.
• Communicates with school personnel and vendors regarding correct payments and or credits.
• Research and resolve discrepancies with vendors to avoid over/under payment and late fees.
• Work with purchasing to verify purchase orders are in place and adequate budget is available.
• Verify with budget analyst on budget capacity for all funds when necessary.
• Prepares expense voucher at least weekly.
• Prepares the governing board voucher report.
• Ensures checks are sent to vendors in a timely manner, and ensure late fees are not assessed.
• Compiles invoices and other account documents for closing budget year and in preparation of the audit.
• Exercise judgement in dealing with confidential information
• Other jobrelated duties as assigned. May consist of assisting with other department personnel.
• Assisting with fixed assets and inventory.
• Compiling expense reports for budget/expense tracking.
• Perform and verify travel reimbursements for employees.
• Reconcile bank accounts, i.e., credit card payments.
• Process student incident reports as needed.

Knowledge and Skills:

• Must be organized, detail oriented, and likes working with numbers.
• Knowledge of accounts payables principles, practices, regulations and procedures, preferably in the education environment.
• Skill in evaluating and analyzing technical accounts payables activities.
• Skill in preparing detailed reports and performing detailed computations.
• Demonstrated working knowledge in Microsoft Office products, i.e., EXCEL. Ability to perform simple calculations, filters, pivot tables, and IF statements helpful.
• Experience/knowledge of accounting procedures and accounting software processing, preferably Tyler Technologies (Visions).
• Demonstrate good communication with the ability to work effectively in team/collaborative settings.
• Skill in establishing and maintain effective working relations with community businesses, general public, parents and students, coworkers, and others having business with the district.

Qualifications:

• One year with accounts payables experience preferred. Experience in a school district office or education environment helpful.
• Appropriate education and advance training that relates to this type of work.
• Working knowledge of Microsoft Office.
• Understanding of accounting procedures.
• 10key calculator by touch is helpful.

Other Requirements:

• Must possess a current Arizona Driver's License.
• Must be able to pass a fingerprint and background checks.

Evaluation:
This position has a 90-day probation period, plus a yearly evaluation


Closing Date:

Start Date:


Application Procedure:


Include:
○ Letter of interest

○ Current resume

○ Three professional references (names, addresses and phone numbers)

Western Maricopa Education Center is an Equal Employment Opportunity Employer in compliance with Title VI of the Civil Rights Act of 1964, Civil Rights Act Title VII of 1972, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act (ADA) of 1990.

Western Maricopa Education Center does not discriminate on the basis or race, color, religion, national origin, sex, disability or age in employment or in any of its educational programs or in the provisions of benefits and services to students.

Pay:
$ $36.54 per hour


Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location:
In person