Accounts Payable Specialist - Ontario, United States - GSFoods

GSFoods
GSFoods
Verified Company
Ontario, United States

1 month ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

TITLE:
Accounts Payable Specialist


DIVISION:
Finance


REPORTS TO:
Accounts Payable Manager


FLSA CLASSIFICATION:
Non-Exempt/Hourly


Gold Star Foods is the leading food distributor to K-12 schools in the United States. We are a company devoted to providing our customers with incredible customer service. We know that it is our employees who make the difference Join our team and find out what it is like to work somewhere where you enjoy getting up for work every day


POSITION OVERVIEW:

The AP Specialist is responsible for helping process, track, and record payments in an accurate, efficient, and timely manner.

The AP specialist will have a daily, ongoing impact on financial transactions, keeping us on track, on time, and on good terms with our valued partners/vendors.

GS Foods is seeking a finance professional to build and lead the AP function with a high-level of exposure across the Company.


PRINCIPLE RESPONSIBILITIES:


  • Research information to provide accurate and timely solutions to clients and vendors.
  • Verify the accuracy of vendor invoices and confirm that the correct general ledger account codes are used.
  • Generate payment to vendors on a routine schedule and match the check with backup for review by the financial manager.
  • Inspect paid and unpaid invoices including cleared payment inquiries and check voiding to maintain accurate files and records according to company standards.
  • Review automatic payments to ensure correct coding and authorization as well as sufficient contracts and documentation.
  • Develop and maintain a filing system for financial information, records, and documents to ensure information is easily available.
  • Monitor account balances, track expenses, prepare analyses of accounts and related financial activity to produce monthly financial reports.
  • Respond to external vendors and internal managers regarding all aspects of the accounts payable process, including processing invoices for payment, recording sales tax, helping with bank reconciliations, and credit card statements.
  • Process expense reports, post AP invoice for the settlements and conduct any investigations.
  • Post ACH accounts receivable payments, reconcile credit cards and accounts payable monthly.

REQUIRED SKILLS:


  • Ability to work independently and as part of a team.
  • Strong problemsolving skills and work ethics
  • Excellent verbal, written, and interpersonal communication skills.
  • Information management skills
  • Three years of general accounting experience
  • Minimum of 3+ years of accounts payable experience in a highvolume setting.

EDUCATION/EXPERIENCE:


  • High School Diploma or equivalent required.
  • Accounting degree preferred.

Other Duties:


Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.

Duties, responsibilities, and activities may change at any time with or without notice.


WORKING CONDITIONS AND PHYSICAL DEMANDS:


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of the job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Individuals may need to sit or stand as needed. May require walking primarily on a level surface for periods throughout the day.

Reaching above shoulder heights, below the waist, or lifting as required to file documents or store materials throughout the workday.

Proper lifting techniques are required. May include lifting to 25 pounds on occasion.


EOE M/W/Vet/Disabled:


Affirmative Action Statement:

Applicants must be currently authorized to work in the United States.

We are proud to be an Equal Opportunity and Affirmative Action employer, and consider qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, or any other protected factor under federal, state, or local law.

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