Receptionist/administrative Assistant - Carlsbad, United States - Meketa Investment Group

Description

The Receptionist/Administrative Assistant is primarily responsible for answering and screening in coming telephone calls and ensuring proper front office coverage at all times.

The Receptionist/Administrative Assistant is responsible for greeting visitors, and the preparation of facilities for in-house meetings, including provision of refreshments when necessary, and the set up and clean-up of the conference rooms.

In addition, the Receptionist/Administrative Assistant is responsible for sorting mail for distribution, arranging conference and video calls, and reviewing and monitoring the company calendar.

The Receptionist/Administrative Assistant also provides administrative support to investment, systems, and operations staffs as needed.

The Receptionist/Administrative Assistant in San Diego reports to the Administrative Manager.


Required Skills:

• Strong interpersonal and organizational skills
• Professional and pleasant telephone manner and the ability to interact with visitors
• Accuracy and excellent attention to detail in message taking
• Ability to work efficiently and accurately in a detailed & timesensitive environment
• Ability to work well with employees from other company departments and offices
• Outgoing personality and cando attitude
• Flexible work style and ability to easily adapt to changing priorities/needs
• Willingness to learn new computer programs and office procedures

Essential Responsibilities:

• Answer and screen telephone calls in a professional and courteous manner
• Greet visitors and escort to appropriate area
• Sort incoming mail
• Prepare facilities for inhouse meetings, including provision of refreshments when necessary
• Provide administrative support to investment, systems, and operations staffs as needed
• Fulfill any and all other duties deemed necessary by management
• Provide backup support to Client Service Assistant, including formatting reports, printing, binding, mailing, among other tasks.

Measures of success:

• Degree of professionalism in telephone communications with clients and others as the first level of client/visitor interaction and support
• Accuracy and timeliness of phone messages
• Responsiveness to requests for administrative support
• Improvements in quality and efficiency of work product
• Levels of satisfaction of company employees, clients, and guests as endusers of the Receptionist's services

About Meketa Investment Group

Meketa Investment Group is an employee-owned full service investment consulting and advisory firm. We work with some of the nation's largest and most sophisticated institutional investors including public and private plan sponsors. We have a staff of over 200 employees among our six U.S. office locations and London.

Meketa recognizes that our workforce is a reflection of our company, and we operate in an inclusive environment that accepts and promotes diversity.

We believe our employees can best serve our clients in an atmosphere where individuals are treated fairly, where professional growth is developed and encouraged, and where a healthy balance between work and home life is respected and preserved.

To support employees, Meketa offers a competitive compensation structure, a wide range of benefits from core insurance benefits to time-based benefits, as well as flexible schedules and support for continuing education.

Meketa is an Equal Employment Opportunity and Affirmative Action Employer.