Office/clerical Work - Yuma, United States - Osman Engineering PLLC

Description

As a Front Desk at Osman Engineering PLLC, you will be the first point of contact for clients, visitors, and employees, providing exceptional customer service and administrative support.

You will play a crucial role in ensuring the smooth operation of our office and contributing to a positive and professional atmosphere.

• Warmly greet all visitors, clients, and employees as they arrive at the office.
• Direct visitors to the appropriate person and ensure their needs are met promptly.

• Manage incoming phone calls in a courteous and professional manner.
• Direct calls to the appropriate person or department and take messages as needed.

• Coordinate and schedule appointments, meetings, and conference room bookings.
• Communicate scheduling details to relevant parties and ensure all arrangements are in place.

• Assist clients in booking engineering services and consultations.
• Coordinate with engineering teams to schedule appointments and site visits according to client needs.

• Provide general administrative support, including photocopying, faxing, and filing.
• Assist with the preparation of documents, reports, and presentations as needed.

• Sort and distribute incoming mail and packages to the appropriate recipients.
• Prepare outgoing mail and packages for pickup or delivery.

• Ensure the reception area is clean, organized, and presentable at all times.
• Monitor and replenish office supplies as needed.

• Assist with special projects and tasks as assigned by management or other departments.
• Collaborate with team members to ensure project deadlines are met.

• Health insurance

• Monday to Friday

• High school or equivalent (preferred)

• Customer service: 1 year (preferred)