Contract Specialist Ii/ Iii - Alexandria, United States - City of Alexandria, VA

City of Alexandria, VA

Verified Company

Alexandria, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Contract Specialist II, III

An Overview

The City of Alexandria's Finance Department is looking for two sharp, collaborative and responsible Contract Specialists to join our team.

As a member of the Purchasing Division, the Contract Specialists perform professional public procurement activities in a highly responsible environment, such as creating and maintaining solicitation, bid, and contract records as part of managing procurements through the City's request for proposal (RFP) and invitation to bid (ITB) processes, as well as administering purchase requisitions, change orders, and sole source justifications.

A significant aspect of this work involves use of the City's enterprise resource planning (ERP) system, Munis.

What You Should Bring

Knowledge of public purchasing principles, methods, and procedures, including buying, inspection, storage, and shipping methods, and accounting practices as applied to procurement procedures;
Knowledge of the laws, ordinances and other requirements governing the purchase of commodities and services, or the ability to readily acquire such knowledge;
Knowledge of the various grades and qualities of a variety of materials, supplies, equipment, and services;
Knowledge of different procurement methods (e.g. public / private partnerships, designbuild processes, etc.) and the work of professional architecture and engineering firms;
Skill with complex financial software systems (e.g. Munis, Oracle/PeopleSoft, etc.) as an end user;
Ability to multitask and work independently;
Ability to make impartial, objective, and wellsupported decisions;
Ability to communicate clearly and effectively, both orally and in writing.

The Opportunity - Examples of Work

Designs and formats formal solicitations (e.g. RFPs, ITBs, RFQs, etc.) and develops purchasing strategies to maximize responses;
Creates and maintains bid records in the City's bids database, part of the City's ERP, Munis;
Tabulates and analyzes bids and proposals, determines lowest responsible bidder, refers to clients for review and award of contract;
Creates and maintains contract records in the City's contract database, part of the City's ERP, Munis;
Collaborates with Budget Office staff on procurement matters related to the administration of the City's capital improvement program (CIP);
Collaborates with Accounting staff on procurement matters related to invoices, receiving reports, and fixed asset creation;
Troubleshoots issues with purchase order and purchase order change order records in the City's ERP, Munis;
Manages the City's surplus inventory, auctioning, and recordkeeping
Performs other duties, as assigned.

About the Department

The City of Alexandria's Finance Department is a fastpaced, diverse, and customer service focused operation that is responsible for: the assessment, collection, and enforcement of all City taxes, the management of cash flow and investments, accounting for and reporting the City's financial position, processing payroll, executing a fair and competitive procurement environment, assessing all real and personal property in the City, managing the City's risk and safety programs, and managing the City's pension plans. The Finance Department has seven divisions and in fiscal year 2024 is operating with a total budget of $15.4 million and 110 FTE positions.

The goal of the Finance Department is to treat all employees, citizens, and business owners professionally, with fairness and compassion.

Minimum & Additional Requirements:

Minimum and Additional Requirements
- to be considered for Contract Specialist II, you must have a minimum of two years of experience, to be considered for a Contract Specialist III, you must have a minimum of four years of experience and hold a CPPB or CPPO Certification.

Preferred Qualifications:

Preferred Qualifications

Virginia Contracting Associate (VCA) or other similar certification; experience utilizing a complex financial software system (e.g. Munis, Oracle/PeopleSoft, etc.) as a highly skilled end user; experience drafting requests for proposal (RFPs), invitations to bid (ITBs), or other formal solicitation documents; experience interacting with external vendors in a professional capacity. Experience using auctioning sites such as GovDeals.

Notes:

Notes
This position requires the successful completion of pre-employment background checks including but not limited to a criminal background check. The selection process for this position may include a phone or virtual interview and an in-person interview.

The starting salary range for these positions are listed below and will be based on qualifications and experience. The incumbent can eventually be awarded up to a Step 20 salary, with tenure and job performance.
Contract Specialist II: Grade 19 $61, $86, midpoint of the grade)
Contract Specialist

III:
Grade 21 - $67, $95,031.