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    Procurement Specialist - Chicago, United States - Alliance for Clinical Trials in Oncology

    Alliance for Clinical Trials in Oncology
    Alliance for Clinical Trials in Oncology Chicago, United States

    3 weeks ago

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    Description

    The Alliance for Clinical Trials in Oncology Foundation (Foundation) is a foundation created to enhance and expand the ability of the Alliance for Clinical Trials in Oncology (Alliance) to conduct cancer clinical research and address important treatment questions through large-scale clinical trials.

    Through efforts of the Foundation in support of the Alliance, clinical trials and laboratory research are conducted to discover new or improved ways to prevent, treat, and cure many types of cancer, including leukemia and lymphoma, and cancers of the breast, prostate, lung, and gastrointestinal (GI) tract, and help educate the medical community on methods of cancer diagnosis, treatment, and prevention.

    The Alliance for Clinical Trials in Oncology Foundation and its subsidiaries are looking for a Procurement Specialist who is excited to help drive efficiency and cost savings within our organization.

    This role will be responsible for streamlining processes related to the selection of service providers/third-party organizations, assisting with the completion of appropriate procurement forms such as RFPs and other competitive processes for securing goods and services, hands-on involvement with federal grants, pharmaceuticals, contracts, and ensuring compliance with appropriate policies and procedures.

    We are an organization of passionate, team-oriented professionals driven to change the face of cancer.


    Benefits of working at the Alliance for Clinical Trials in Oncology Foundation:8 weeks of paid time off (including PTO, sick, and holidays) during year oneMedical, Dental & Vision plans with 100% employer-paid option for employeesTuition reimbursement stipendsContinuing Education3% employer match for retirement investmentsAnnual Employee Performance Bonus ProgramAnnual Cost of Living Adjustment50% commuter reimbursementHealthy Work/Life balance and flexibilityRole & ResponsibilitiesWork with Organization departments and entities to scope departmental needs and identify appropriate vendorsAssist in procurement processes in accordance with the Procurement Policy and Federal Guidelines when requiredAssist staff in preparing applicable procurement documents, advertising and soliciting responses/proposals, and evaluating response/proposal packages for business requirementsWork with the Quality Management and Compliance (QMC) team to ensure risk assessment and other qualification requirements are completed promptlyProvide the Contract Administration team with vendor information necessary to initiate vendor agreement/SOW/etcAssist in reviewing contracts with vendors, including SOWs, MSA, and addendumsMonitor contract performance and compliance, ensuring all parties fulfill their obligations and contractual requirementsCross functionally operates with multiple departments, including contract administration, QMC, finance, and operationsPeriodically review the Organization's procurement policy and procedures and provide suggestions on updates as neededProvide guidance on policy and procedures to organization personnel as neededConduct market research, best practices investigations, and industry trends analyses for specific procurement and contracting effortsParticipate in special projects/initiatives under the supervision of a senior staff/manager.

    Assist with negotiating pricing and business term negotiationsFacilitate and coordinate review by other departments such as Finance and Legal as neededManaging and maintaining contracts with vendorsSet up new vendors in the Accounting System, collect and attach the required documentation to the vendor recordMaintaining accurate and complete financial and vendor recordsDevelop and maintain the Preferred Vendor listOversee vendor onboarding and maintain the integrity of vendor files and documents, such as W-9s, to ensure compliant, complete, and accurate informationResponsible for 1099 management and preparation and other tax-related filingsSupport annual independent audits and occasional internal audits and related requestsBuilding and managing business relationships with both internal and external customersParticipate in the implementation of the new ERP and its set-upProvide backup assistance to accounts payable when neededProvide training, direction, and technical guidance to staffOther related duties as assigned to meet departmental and Organizational objectivesRequirementsBachelors degree in accounting with 3-5+ years of accounting experience.

    Excellent organizational and communication skillsExcellent attention to detailEffective time management skills and can prioritize and manage multiple projects/tasks simultaneously.

    Knowledge of GAAP and Federal Procurement Standards located in 2 CFR Demonstrated ability to successfully work both within a team and independently.

    Proficient in Microsoft OfficeMust be authorized to work in the U.S.Preferred SkillsExperience in a non-profit environmentExperience with non-federal grantsExperience with ERP accounting systems, preferably Finance Edge FlexibleExcellent analytical and problem-solving skillsDemonstrate a proficient level of professional skill and/or knowledge in accounting and keep current with developments and trendsKnowledge and ability to use applicable information technology and systems to meet work needsAbility to work cooperatively and collaboratively with all levels of employees, management, and external stakeholders to maximize performance, creativity, problem-solving, and resultsAdaptable to a small business workplace environment#J-18808-Ljbffr
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