- Previous CDC experience in administrative support is highly desired.
- Experience entering and tracking Purchase Reqs into CDC's Integrated Contracts Expert (ICE) procurement system.
- Travel planning for both domestic and international travel requests. GTO/ITR.
- Support executive management in maintaining their daily calendars and critical scheduling needs. Responsible for assisting managers by performing highly responsible administrative details (including anticipating conflicts and early resolution) of an operational or technical nature.
- Analyze data for data quality and present the data in sections of draft reports, presentations, and publications.
- Organize study files, including data and correspondence files.
- Extract information from various sources and prepare reports for data analysis for division staff and management related to higher-level data calls and information as required by CDC Director and senior staff, CSELS center management, and division management.
- Prepare correspondence, narrative reports, annotated staff studies, and other materials.
- Assist in coordinating higher-level special projects by developing project plans and schedules.
- Provide support in budget functions, including preparing budget and contract documents for procuring supplies and equipment to support programmatic work goals and initiatives.
- Advise management on the effectiveness of the programmatic operations and other issues. Prepare briefings, testimony, scientific presentations, and educational presentations for senior-level management.
- Prepare requests for small purchases and manage and control personal property within a defined custodial area.
- Support the timekeeping and travel needs of the Branch.
- Serve as facilities contact building facilities officials, maintain up-to-date Emergency Evacuation list and Floor Plan report, facilities work orders, and key requests.
- Enter pertinent information into various automated tracking systems and maintain program-specific data to track project milestones, progress reports, funding and expenditure data, etc.
- Assist with the scheduling and logistical arrangements of meetings and training events.
- Document and distribute meeting minutes; compile reports; and provide ad-hoc programmatic support to the division's staff as needed.
- Bachelor's degree and 3+ years supporting the federal government in administrative support roles required, including specific experience with CDC's Integrated Contract Experts procurement process, focusing on intra-agency agreements and purchase requisition entry and tracking.
- Significant experience with CDC's Integrated Contracts Expert (ICE) Procurement system
- The following systems are also needed: ConcurGov Travel System, Vendor Supplied Training System (VSTS), Managing Accounting Credit Card System (MACCS) 1350, Integrated Conference Approval Portal (ICAP)
- Strong Microsoft Suite skills required.
- Experience in Executive Administration.
- Experience supporting multiple ongoing activities.
- CDC or Public Health experience is strongly preferred.
- ICE Procurement experience.
- Knowledge with Time and Attendance (TASNet) and IFMS (Integrated Facilities Management System) are strongly preferred.
- Experience with MS SharePoint is preferred.
- Experience providing administrative support to executive leadership.
- Microsoft Office and SharePoint experience
- Excellent communication and interpersonal skills
- Must be a US citizen or have the ability to obtain a US Government security clearance (Public Trust 5) within a reasonable period.
- Market competitive salary commensurate with experience and education.
- Comprehensive benefits package available, including medical, dental, vision, life insurance, paid time off (PTO), and 401 K with company match, growth, and promotion opportunities.
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Program Specialist II - Atlanta, United States - Metas Solutions LLC
Description
About Us:Metas Solutions is a professional services firm headquartered in Atlanta, GA. We are an 8(a)-certified, Woman Owned Small Business (WOSB/EDWOSB) headquartered in Atlanta, GA, with offices at StudioPlex in Atlanta's Old Fourth Ward neighborhood. Metas is a professional services firm that offers technical assistance and consultation to the federal government in the areas of public health capacity building and information technology ideation and implementation. See for further details about us and careers with Metas.
Job Description:
Metas Solutions has an opening for an experienced Program Specialist II to work Remotely. In this role, you will support our client's Business Management Activity (BMA) with the programmatic support required to sustain operational continuity and effectively implement pending projects and tasks. You will provide advanced programmatic support services for managing and implementing public health activities supporting integrated surveillance systems and public health informatics, including technical and programmatic support services across DHIS.
Responsibilities:
