Police Records Specialist - Bainbridge Island, United States - City of Bainbridge Island

City of Bainbridge Island Bainbridge Island, United States

4 weeks ago

Description

The Police Department seeks candidates for its Police Records Specialist position. The department consists of 31 team members whose work revolves around the safety of the public it serves.

The Police Records Specialist position supports their colleagues and the community by:

Providing first-line customer service via phone, email or in person;Processes permit and license applications, and payments;Posting updates to the departments social media as needed; andPerforming a variety of complex administrative duties related to police records.

The ideal candidate is a detail-oriented team player who is able to multi-task with patience and flexibility. Having knowledge of the operations and procedures of a police department is beneficial but not required. Experience with Microsoft Office and the ability to learn new systems and applications quickly is desirable.

The successful candidate will work efficiently, at times in stressful situations, while delivering professional customer service on a daily basis.

Deadline for applications:

8 am, May 3.All candidates who submit applications before this deadline will be required to complete a written test between May 3 and May 7.

The test link will be sent via email on May 3.

You may begin the exam at any time between May 3-7 and you will have up to 2 hours to complete the exam.

The exam may include the following topics:
Computer skillsAttention to detailMathTop scoring candidates will be invited to an oral board (interview). Interviews will be held in mid

May, date to be determined.

This position and recruitment are covered by civil service rules.

Scores for the written and oral portions of the examination process are weighted and, depending on the overall scores, candidates will be entered on an eligibility list.

The minimum qualifying score for both the written/oral portions is 70%; the overall scores are weighted as follows: 40% written and 60% oral board.

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task.

We are most interested in finding the best candidate for the job, and that candidate may come from any background.

The City will consider any equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set.

Under general supervision, the Police Records Specialist is responsible for the maintenance, distribution, filing, preservation, release, and destruction of all Bainbridge Island police reports.

This includes coordinating records disseminated between Federal, State and local law enforcement agencies, as well as Municipal, District and Superior Courts, and the Kitsap County Prosecutors Office.

The Police Records Specialist ensures that all applicable laws, codes, and regulations regarding information dissemination are followed.

Additionally, the Police Records Specialist enters arrest warrants, protection orders, missing person alerts, vehicle thefts and recoveries, and other miscellaneous entries in the State of Washington ACCESS system.

Provides assistance to a wide range of individuals in varying degrees of service, in person, and by phone, email and mail.

Reviews, audits, organizes and preserves information and records received by and/or intended for all entities and individuals operating within the criminal justice system; records include but are not limited to:

case reports, interviews, transcripts, videos, photographs, recordings, notices of infraction and citations, collision reports, protection orders, warrants, requests for background checks, and directives to expunge records per court order.

Responds to requests for information and records by members of the public in concert with the Citys Public Records Officer and Legal Division; includes searching for and evaluating information, documents, files, and recordings for responsiveness, redacting/withholding portions of those records in accordance with the Public Records Act, and providing explanatory notes and conclusive written communication regarding those redactions.

Destroys eligible law enforcement records in accordance with the Washington Law Enforcement Records Retention Schedule.

Performs error-free data entry in records management systems utilized by law enforcement personnel, including but not limited to: Record Management System, Washington State Crime Information Center (WACIC), National Incident Based Reporting (NIBR) system, National Crime Information Center (NCIC) and MUNIS (the Citys financial system).Complies with reporting requirements established by Child Protective Services, Adult Protective Services, Juvenile Justice and Missing Persons.

Administers a variety of services and programs, including concealed weapon permits, animal licensing, alarm registration program, downtown employee parking program, and ride-along program; conducts criminal background checks and fingerprinting, takes reports of lost or found property, processes traffic emphasis requests, patrol check and vacation house requests, and processes payments for services as applicable.

Serves as the Technical Agency Coordinator liaison between the Police Department and the State CJIS Systems Officer, ACCESS Auditors and Trainer including monthly NCIC validations and records of department personnel utilizing the ACCESS terminal.

Educates and engages community members through social media.
Participates in the Community Police Academy as needed.
Assists with planning and organizing staff and community events sponsored by the Police Department.
Maintains timely and regular attendance.
Other duties as assigned.

A high school diploma or equivalent, and three years of increasingly responsible administrative experience; OR any combination of experience, education and training that would provide the level of knowledge and ability required.

Knowledge of:
Enforcement records systems, including WACIC and NCIC.Superior, District, and Municipal Court procedures and policies affecting police work.
The departments general orders, rules of conduct and policies.

State and Federal law enforcement procedures relating to police records, including firearms, fingerprinting, custody, evidence, confidential information, and related subjects.

Law enforcement vernacular, crime codes, software and forms.
Typing and data entry procedures and methods.
Effective communication principles and practices with regard to public relations and customer service.
Current office procedures, methods, and equipment including computers and computer applications.
English usage, spelling, grammar, and punctuation.
Basic research methods.
City organization, operations, policies and procedures.

Ability to:
Produce consistently error-free data entries.
Organize and maintain physical and electronic records.
Maintain confidentiality with tact and diplomacy.
Work independently and make responsible decisions in accordance with Police Department policies and procedures.
Meet schedules and timelines amidst continual interruptions and evaluating workload priorities to accommodate special requests and emergent needs.
Support and model the identified vision, values and behaviors of the organization.
Establish and maintain effective working relationships.
Use initiative and independent judgment within established procedural guidelines.
Operate a personal computer utilizing a variety of standard and specialist software.
Communicate effectively both orally and in writing.
License and Certification RequirementsSuccessful completion of a pre-employment background check is required.
Working ConditionsThis position is not eligible for a hybrid (in-office and telecommuting) work schedule. The regular work schedule is generally Monday through Friday, 7:30 am to 4 pm. Work is primarily performed in an office which is busy, oriented to public service and subject to interruptions. Noise level is moderate. The ability to efficiently move around the work area and the front counter to help customers is required. The position requires extensive telephone and computer operations. Attendance at meetings before or after regular work hours may be required. The incumbent may be required to review records containing graphic information and disturbing imagery.
Physical RequirementsContinuous repetitive arm/hand movement is essential to performance.

The incumbent in this position must be able to discern voice conversation, have the physical ability to perform essential job functions, and have hand-eye coordination sufficient to operate computers, do keyboarding and operate other office equipment.

The incumbent must have the ability to produce legible handwritten documents and may need to push, pull, lift and carry up to 20 pounds.

Additional Salary Details The salary range is $5677 -$7122 per month. The hiring range is $5677-$6360 per month. Step increases are attained annually based on satisfactory performance.#J-18808-Ljbffr

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