Executive Support Assistant - McLean, United States - US Office of the Director of National Intelligence

US Office of the Director of National Intelligence
US Office of the Director of National Intelligence
Verified Company
McLean, United States

3 weeks ago

Mark Lane

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Mark Lane

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Description

Duties:


Serve as primary liaison and facilitate effective communications between the designated senior executive and other senior executives, management, and staff, both internal and external to ODNI.


Perform a comprehensive range of direct executive office support for the Director of the National Counterterrorism Center by initiating, assisting and managing a variety of complex office support functions involving contact with officials at the most senior levels of Government.


Compile and evaluate information from staff meetings and weekly reports and determine required actions; task actions to appropriate officers; plan, develop, and maintain a system to generate reminders for completion deadlines.


Review all correspondence/assessments/packages for content, accuracy, and completeness by ensuring information, background, and references are complete and editing for appropriate format, grammar, and spelling.

Plan and manage workflow of issues by continuously adapting schedules based on accurate assessments of criticality, sensitivity, and confidentiality.


Effectively plan and resolve complex administrative problems by scheduling, and when necessary, rescheduling, planned meetings, identifying appropriate contacts, administering databases and files, and finding new information sources.


Plan and effectively coordinate senior-level visits and high-level events and meetings, ensuring arrangements of security clearances, VIP parking, and building access, and researching and preparing background information on attendees, and planning and developing meeting agendas.


Plan and arrange sensitive domestic and foreign travel documents and plan, prepare, and coordinate schedules, itineraries, passport/visa requests, lodging, and travel accounting; plan and support the transportation of material and people.


Plan, collaborate, and coordinate with Front Office administrative team to ensure for seamless workflow for Front Office's senior executives and senior managers.


Requirements:


Conditions of Employment:


  • Must be a U.S. Citizen residing in the United States
  • Must be able to obtain and maintain a Top Secret security clearance based on an SBI with eligibility for sensitive compartmented information (SCI)
  • Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
  • A twoyear trial period is required for all new permanent appointments to the ODNI.

Qualifications:


  • Thorough knowledge of the ODNI, IC, Congress, and the overall national security apparatus, as well as ODNI and IC standards for correspondence, administrative regulations, policies, entitlements, allowances, and unique authorities.
  • Thorough knowledge and skill in English grammar, spelling, punctuation, and proofreading, as well as oral and written communication skills sufficient to compose and deliver responses to customers.
  • Thorough knowledge of office management and administrative functions involving logistics, facilities, travel, security and HR procedures and systems.
  • Thorough knowledge of organizational protocol policies and procedures and of quality assurance procedures to ensure data integrity and timeliness; extensive knowledge of filing and records management systems and practices.
  • Interpersonal, organizational, and problemsolving skills, including the ability to develop working relationships and networks with internal and external managers and staff.
  • Analytical and critical thinking skills, including the ability to interpret complex information from multiple sources.
  • Ability to manage competing priorities while maintaining a high level of attention to detail; ability to work effectively with ODNI's leaders in a highly active, fastpaced, and demanding organization.
  • Must be willing to work or daily

Additional information:


Salary Determination:


The ODNI uses a rank-in-person system in which rank is attached to GS employees on the basis of individual qualifications, experience, and performance.

Individuals whose current GS grade is equivalent to the grade of the advertised position will retain their current grade and step.

Individuals who transfer to the ODNI from a non-GS pay scale will have base pay converted to the appropriate GS grade and step as determined by the Director/ Human Resource Management.


Relocation Expenses:
For new ODNI employees, reimbursement for relocation is discretionary based on availability of funds.


Reasonable Accommodations:

The ODNI is an equal opportunity employer and abides by applicable employment laws and regulations.

  • Benefits
A career with the U.S. government provides employees with a comprehensive benefits package.

As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

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