Executive Administrative Assistant - Grand Rapids, United States - ADAC Automotive

ADAC Automotive
ADAC Automotive
Verified Company
Grand Rapids, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, organizational skills, possess basic financial acumen, exercise discretion and the ability to maintain a realistic balance among multiple competing priorities.


Essential Responsibilities:


  • Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the operations of the company.
  • Prepare Word, Excel, PowerPoint presentations, agendas, financial reports, special projects, and other documents in support of objectives for the organization.
  • Arrange travel and accommodation for CTO/VP & other engineering team members when and as needed. Prepare and or approve expense reports as asked and within the guidelines of corporate financial governance policies and procedures.
  • Coordination of company strategic initiatives within the Engineering Leadership team, and the KPI's associated with those initiatives. Provide timely updates, track progress, and report out to CTO/VP & Engineering Leadership team members as required.
  • Excellent communication and time management skills; proven ability to meet deadlines.
  • Support correspondence for internal announcements, meetings, and other supporting activities that the Engineering leadership team is involved with.
  • Assist in preparing and managing presentations and slide decks for CTO/VP & Engineering Leadership for engineering meetings on a regular basis.
  • Use discretion, confidentiality, and good judgment to handle all matters.
  • Represent the company and the Engineering Team in a positive light through great followthrough skills and sound judgment.
  • Complete ad hoc projects as assigned as follows:1) Specification Monitoring
  • ERC Accuris & VKMS
2) Drawing Releases

  • CN System & VKMS
3) Assist w/VEXIT project working w/IT department (temp)
4) Keeping SharePoint updated - PDP, Creative Ideas & IP databases.


Education & Experience:


  • 35 years' work experience and/or associate degree.
  • Project Management experience preferred.
  • MS Teams & SharePoint experience.

Other Knowledge, Skills & Abilities:


  • Excellent written and verbal communication skills
  • Confidential and discreet in all matters
  • Excellent interpersonal skills with individuals at all levels of the organization
  • Proficient in working with Microsoft 365 products such as Word, Excel, and PowerPoint
  • Attention to detail, in all aspects of the job, and a commitment to excellence
  • Manage projects to completion
  • Prioritize a variety of tasks
  • Follow up on needed resources
  • Meet deadlines and work with a sense of urgency.

Experience:
Required


years:
Prior experience as an Executive Administrative Assistant


Education:
Preferred

  • Associates or better in Business Administration or related field
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