Administrative Assistant/receptionist - Somerville, United States - PROSPECT HILL ACADEMY CHARTER SCHOOL

PROSPECT HILL ACADEMY CHARTER SCHOOL

Verified Company

Somerville, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Primary Responsibilities:

Coordinates communication with families via print materials, phone, and electronic means; collaborates with faculty and staff to write monthly newsletter; coordinates translation of documents
Coordinates and takes responsibility for logistics of state testing and internal benchmark tests
Maintains and reports accurate records of employee absences within the employee information system (ADP)
Develops, maintains, and publishes campus calendar
Manages student records within the student information system (PowerSchool) in accordance with FERPA (Family Educational Rights & Privacy Act) and HIPAA (Health Insurance Portability and Accountability Act) laws and requirements; ensures data entry is in compliance with state reporting mandates
Assists in scheduling; maintains full class schedule within PowerSchool and is responsible for changes to student schedules and teacher class assignments throughout the year
Facilitates the quarterly printing of progress reports and report cards; supports teachers to ensure grades are submitted as well as maintains historical grades within PowerSchool
Assists with data entry for the continued use and upkeep of campus information within PowerSchool
Supports the Principal by maintaining records, scheduling appointments, etc.
Collaborates with the school receptionist to provide desk coverage (answering phones, monitoring visitors to the building, etc.)
Coordinates CORI process for employees and volunteers (including parents)
Collaborates with the business office and IT department to meet needs of campus
Schedules meetings, appointments, and events in collaboration with and/or in support of the Principal
Provides the Principal with regular reports pertaining to student achievement
Develops teacher and class schedules for distribution; schedules duties, substitute teaching periods, etc. to ensure smooth functioning of the school day
Positively supports students in their academic and social development

Additional Functions:

Assists in planning/coordination of school events
Additional responsibilities as assigned by the Principal

Knowledge, Skills, and Experience Required:

At least three years of office experience required, preferably in a school or similar office setting High School diploma or GED required; Bachelor's degree preferred
Commitment to Prospect Hill Academy's educational mission, vision, and values
Commitment to working with students and families from diverse backgrounds with diverse profiles
Excellent written and verbal communications skills
Proven customer service skills in a diverse environment
Strong computer and database management skills, including expertise in the use of all Microsoft Office Suite and Google Suite products
Experience with PowerSchool strongly preferred
Fluency in Haitian Creole, Spanish or Portuguese preferred
Detailoriented with a strong ability to multitask
Thrives in a dynamic environment and sees their work as integral in creating a school where students are engaged, inspired, and successful
Ability to confirm to the highest standards of professionalism in all manners
High degree of flexibility and responsiveness in the face of challenge

Physical Requirements:

Frequent standing, walking, reaching with hands and arms to stoop, kneel, or crouch
Frequent lifting and/or moving up to 10 pounds and occasionally lifting and/or moving up to 25 pounds
Occasional use of hands to handle or feel
Occasional climbing or balancingRegular speaking and hearing; specific vision abilities include close vision, distance vision, color vision, peripheral vision, and depth perception

Pay:
$55, $70,000.00 per year

Benefits: