Case Administrator/Courtroom Deputy - Raleigh, United States - Eastern District of North Carolina

Description

Salary: $50, $81,356.00 Annually

Location : Raleigh, NC

Job Type: Temporary- At Least One Year and One Day

Job Number: 24-04

Agency: Clerk's Office

Opening Date: 03/21/2024

Position Overview

The U.S. District Court for the Eastern District of North Carolina is seeking qualified applicants for a full-time, temporary Civil Case Administrator/Courtroom Deputy. This position performs a variety of functions to support the Court and serve the bar and the public. The Case Administrator/Courtroom Deputy will be responsible for the case management of, and courtroom proceedings for, all civil cases assigned to him/her. The Case Administrator/Courtroom Deputy is responsible for ensuring that cases proceed smoothly and efficiently. The incumbent will work closely with other case managers and is expected to become fully cross-trained in criminal case management and courtroom proceedings in order to assist and support other team members.

This position is a temporary, year and a day position and will be assessed annually with the potential of becoming a permanent position. This position is being advertised at a grade CL 25 and has promotional potential to a CL 27. While the position is open until filled, applications that are received by the initial cut-off date of April 8, 2024, will be given first consideration.
Representative Duties

The Case Administrator/Courtroom Deputy performs duties and responsibilities which include, but are not limited to, the following:

• Opens and closes cases, prepares case related correspondence, and issues summonses.
• Reviews documents for completeness and conformity with the federal and local rules and the policies of this district.
• Photocopies and scans documents.
• Makes summary docket entries and performs quality assurance reviews in the Case Management/Electronic Filing System (CM/ECF).
• Prepares and serves notices, orders, and judgments.
• Runs case management reports in CM/ECF to monitor deadlines and undertake appropriate action.
• Maintains the official court record and manages the progression of cases from case opening to final disposition.
• Processes appeals and appeal related documents.
• Creates and distributes the judges' calendars and responds to inquiries regarding cases and court procedures from attorneys, self-represented litigants, agencies, and the public.
• Assists the judges with courtroom proceedings including, but not limited to, coordinating the setup of the courtroom, calling the calendar, impaneling and managing the jury, administering the oath to witnesses and interpreters, managing exhibits, preparing the minutes of the proceedings, preparing jury vouchers, collecting data, and preparing statistical reports.
• Supports other areas of the Clerk's Office and performs other duties as assigned.

Qualifications

To qualify for the position, an individual must have a high school diploma or equivalent and at least two years of specialized work experience involving legal terminology and the demonstrated ability to apply a body of rules, regulations, directives, or laws. Knowledge of civil litigation, the Federal Rules of Civil Procedure, the Eastern District of North Carolina Local Rules of Practice and Procedure, and CM/ECF is essential. The candidate must possess the ability to communicate information accurately, professionally, and in a timely manner to individuals within and outside the court unit. The Case Administrator/Courtroom Deputy must have a positive attitude and be service-oriented. The candidate must be a self-starter and extremely detail oriented and possess extraordinary organizational and oral and written communication skills. The candidate must be able to enter a high volume of complex data into an automated case management system accurately, adhere to stringent deadlines, and interact effectively with judges, attorneys, litigants, and court personnel. The candidate must be able to work calmly under pressure, handle multiple tasks simultaneously, and adapt easily to change. The candidate must be proficient in Microsoft Word, Adobe Acrobat, and Excel, and able to work in additional Windows-based applications. A judicial employee must maintain a professional appearance and demeanor at all times.

Preference will be given to applicants who have a four-year degree from an accredited college or university or a North Carolina State Bar Paralegal Certification, or extensive legal experience in another court or law office.

Conditions of Employment

Applicants must be United States citizens or lawful permanent residents actively seeking citizenship. Judicial Branch employees are considered "at will" employees and are not subject to the employment regulations of competitive service. Salary will be based on experience and qualifications. Electronic Fund Transfer (EFT) for payroll deposit is required.

This position will be required to work in excess of a regular eight-hour day or to work an altered work schedule to support the operations of the court, without additional compensation. Travel is required and will include overnight stays for court.

Application Procedures:
All interested persons should apply online by visiting: and submit an application package which is to include: the completed application, a cover letter, resume and three (3) employment references.

Applicants will be required to submit to a background investigation (including references, criminal history, and credit history) prior to an offer of employment being made. The person selected for this position will also be required to submit fingerprints for an FBI background check.

Travel and relocation expenses will not be reimbursed. More than one position may be filled by this vacancy announcement. The court provides reasonable accommodations to applicants with disabilities. All employees are required to adhere to the "Code of Conduct for Judicial Employees" which is available for review upon request. The court reserves the right to modify the conditions of this job announcement, to withdraw the job announcement, or to fill the position at any time before the closing date, any of which actions may occur without any prior written or other notice. Due to the volume of applications received, only candidates in consideration for this position will be contacted.

-THE COURT IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER-

General questions may be sent via email to

The Federal Judiciary offers a wide range of benefits and choices so employees can create a package that best suits their individual needs.

Health Insurance

The Federal Employees Health Benefits Program (FEHB) offers employees more than ten (10) health plan options to choose from that provide comprehensive medical benefits including preventative care, doctor's office visits, hospitalization, surgery, and prescription drugs with no pre-existing condition limitations. FEHB has a few plan types with several health carriers in each plan: Fee-for-Service (FSS- equivalent to a PPO), Health Maintenance Organizations (HMOs), Consumer Driven Plans and High-Deductible Plans.

On average, the federal government pays 70% of health plan premiums while employees pay the remaining premium through payroll deductions.

Supplemental Dental & Vision Insurance

Employees are eligible to participate in dental and vision coverage through the Federal Employee Dental and Vision Insurance Program (FEDVIP). The supplemental dental and vision program provides a selection of dental and/or vision plans for federal employees and their families at a group rate. Employees are responsible for the full group rate premium which is paid through pre-tax payroll deductions.

Life Insurance

Life Insurance can provide peace of mind and financial protection for employees and their loved ones. By way of the Federal Employees' Group Life Insurance (FEGLI) Program, employees are offered Basic Life Insurance with options to increase coverage and elect coverage for eligible dependents. The federal government pays approximately 1/3 of the Basic Life premium and employees are responsible for paying the remaining 2/3, which is paid via post-tax payroll deductions.

Long Term Care Insurance

Long-term care insurance (LTC) can protect an employee's financial future by helping to pay the high cost of long-term care. Long-term care insurance programs include coverage for nursing home care (all levels received in a licensed facility), community-based care (assisted living facilities, adult daycare and home health services), hospice center, caregiver support and alternative plans of care.

Flexible Benefits Program

The Flexible Benefits Program allows employees to increase their take home pay by using the Judiciary's pre-tax options for health care, dependent care, and health insurance premiums. The program has three key components: the Healthcare Reimbursement Account, the Dependent Care Reimbursement Account and the Premium Payment Plan.

Federal Employees Retirement System (FERS)

Recognizing the importance of an employee's future, the federal government provides its employees a retirement program called the Federal Employees Retirement System (FERS). It is a three-tiered retirement plan that enables employees to take an active role in securing a strong financial foundation for their retirement. All federal employees are automatically enrolled and may file for retirement once they meet the eligibility requirements. The three components of the plan are the FERS Basic Benefit, Social Security, and Thrift Savings Plan.

Thrift Savings Plan (TSP)

TSP is a savings and investment program designed to provide retirement income. It is an important component to the FERS Retirement Plan. It is comparable to a private-sector tax-deferred 401(k) plan, which offers both a traditional and a Roth contribution option, tax deferral on traditional contributions, agency matching, a choice of 5 investment funds, a loan program and a choice of post-separation withdrawal options.

Vacation/Sick/Other Leave

To assist eligible employees with maintaining a healthy work/life balance, the Judiciary offers a generous amount of leave through a combination of federal holidays, annual (vacation) leave and sick leave. Full time employees with less than three (3) years of service accrue approximately 2.5 weeks of annual leave per year. This increases to 4 weeks from years 3-14, and up to 5 weeks each year when an employee has reached 15 years or more of service. In addition to annual (vacation) leave, full time employees also accrue approximately 2.5 weeks of sick leave each year and are given ten (10) paid federal holidays.

Wellness Program

The Judiciary recognizes that a positive sense of well-being amongst its employees is a key component of a healthy and productive employee. Wellness activities may include on-site fitness facility, wellness challenges and incentives, annual health fair, stress reduction and health eating programs.

Worker's Compensation

Employees are covered by the provisions of the Federal Employees' Compensation Act, 5 U.S.C. § 8101 et seq., which allows compensation for injuries sustained while in the performance of duty or to employment-related disease.

Employee Assistance Program

The Employee Assistance Program (EAP) is a free, confidential benefit that offers professional counseling and referral services that can help employees and their families successfully deal with life's challenges. The program offers assessments, short-term counseling, referral and follow-up for employees confronted with family and marital problems, financial challenges, legal obstacles, or symptoms of stress and other emotional conditions.

01

What is the highest level of education obtained?

• High School/GED
• Some College (at least 1 year completed)
• Associate's Degree
• Bachelor's Degree
• Master's Degree
• Doctorate or Juris Doctorate

02

How many years of work experience do you have involving legal terminology and/or a demonstrated ability to apply a body of rules, regulations, directives and laws?

• No Experience
• Less than 2 Years
• 2 Years to Less than 3 Years
• 3 Years to Less than 5 Years
• 5 or More Years

03

Do you possess a North Carolina State Bar Paralegal Certification?

• Yes
• No

04

Are you currently or have you previously been employed by the federal Judiciary?

• Yes
• No

05

Please indicate your salary expectations.

Required Question