Administrative Assistant - Norwich, NY, United States - Phoenix Industries
Description
Location:
Norwich, NY
Responsibilities:
- Welcome and direct visitors to the appropriate person or department in a friendly manner.
- Answer incoming calls professionally and courteously, providing accurate information or transferring calls as needed.
- Manage incoming and outgoing mail and packages efficiently.
- Keep the reception area tidy, organized, and welcoming.
- Provide comprehensive administrative support to various departments as needed.
- Assist with scheduling appointments, coordinating meetings, and making travel arrangements.
- Prepare, edit, and distribute correspondence, memos, and reports with attention to detail.
- Maintain both electronic and physical filing systems for easy access to documents.
- Handle confidential information with discretion and confidentiality.
- Communicate effectively in both English and German, both verbally and in writing.
- Serve as a language resource for colleagues, offering translation assistance when needed.
- Monitor and restock office supplies and equipment to ensure smooth daily operations.
- Coordinate office maintenance and repairs in a timely and efficient manner.
- Adhere to office policies and procedures to maintain a productive and compliant work environment.
- Collaborate with team members to achieve organizational goals.
- Actively contribute to special projects and events as assigned, demonstrating flexibility and a willingness to support the team.
Qualifications:
- Must be proficient in both English and German, both written and verbal.
- Previous experience in an administrative or receptionist role preferred.
- Excellent communication and interpersonal skills.
- Strong organizational skills and attention to detail.
- Ability to prioritize tasks and manage
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