Administrative Manager - Annapolis, United States - Nussbaum USA

Description

• Guiding the organization's activities as defined by the parent company.
• Identifying opportunities to improve NALI's policies/ objectives.
• Ensuring NALI is operating securely and effectively.
• Preparing and reviewing operational reports.
• Leading and/or participating in meetings as required.
• Assisting managers in compiling annual budget information and reports.
• Maintaining all policies and procedures manuals,
• Training administrative staff reporting to AM.
• Monitoring and projecting staffing needs.
• Overseeing department budget planning and development.
• Performing clerical accounting and general office duties as needed.
• Developing effective relationships with crossfunctional teams and departments.
• Ensure all legal and regulatory documents are filed and monitor compliance with Maryland as well as US laws and regulations.
• Handle HRrelated duties including recruitment, training and employee relations.
• Coordinate and properly implement SAP related duties and responsibilities.

• Develop and oversee financial procedures and systems.
• Handle budget preparation, financial forecasting, and cash flow management.
• Ensure compliance with accounting regulations and company policies.
• Manage payroll, invoicing, and other financial transactions.
• Provide regular financial reports and insights to the management team in Germany and in the US.
• Coordinate and lead in the preparation of financial reporting requirements including;
• Order intake
• Net Back Order book
• PBT analysis
• Margin analysis
• Assisting parent company in compiling annual budget information and reports
• Maintaining all policies and procedures manuals
• Coordinating with distributors of NALI
• Provide collection supervision and monitoring.
• Creating personnel folders for new hires.
• Monitoring and projecting staffing needs based on anticipated growth.

• Support the sales team in administrative tasks and client management.
• Maintain accurate sales records and prepare sales reports as needed.
• Assist in the development and implementation of sales strategies as established by the sales team(s) both in the US and Germany from an administrative perspective.
• Coordinate with the marketing and sales teams to align strategies and targets.

• Oversee daily administrative operations and office management tasks.
• Develop and maintain internal communication protocols and documentation processes.
• Handle HRrelated duties including recruitment, training, and employee relations.
• Ensure all legal and regulatory documents are filed and monitor compliance with laws and regulations.

• Identify areas for process improvement and develop innovative solutions.
• Implement new systems and processes to enhance efficiency and effectiveness.
• Train staff on new procedures and ensure adherence to established processes.
• Overseeing department budget planning and development
• Managing and maintaining all department databases
• Performing clerical accounting and general office duties as needed

• Independently resolve operational, financial, or administrative issues as they arise.
• Liaise with external partners, vendors, and consultants to address business needs.
• Provide strategic input and advice to the management team to drive business growth.
• Developing strong relationships with crossfunctional teams and departments

• Bachelor's degree in Business Administration, Finance, or a related field.
• Proven experience in financial management, administration, or a similar role.
• Strong analytical, problemsolving, and decisionmaking skills.
• Excellent organizational and time management abilities.
• Proficient in financial software and Microsoft Office Suite.
• Exceptional communication and interpersonal skills.
• Ability to work independently

• 401(k)
• 401(k)

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan

• 8 hour shift
• Monday to Friday

• Annapolis, MD 21401: Relocate before starting work (required)