Business Office Manager - Sudbury, United States - Orchard Hill Assisted Living at Sudbury
Orchard Hill Assisted Living at Sudbury
Sudbury, United States
Verified Company
3 weeks ago
Description
Reporting to the Executive Director, the Business Office Manager is responsible for maintaining all the financial records of the Community including payroll.
Additionally, this position provides on-site Human Resources services ensuring compliance with applicable laws.- Hire, orient, train, motivate, counsel, discipline and supervise the Receptionist position. Ensure staff is aware of and follows policies, procedures and safety measures, including updating of all reception desk information. Ensure all shifts are covered.
- Assist in the development of the department budget.
- Prepare and issue all bills each month in accordance with Orchard Hill policy and procedure. Bills include, but are not limited to, all charges to non-residents, and ancillary charges to residents. Resolve billing issues, track payments, prepare follow-up billing of all uncollected balances. Maintain an up-to-date file of all bills with support documentation.
- Prepare and issue all accounts payable.
- Collect and deposit all cash; maintain accurate records. Reconcile petty cash.
- Insures uniforms, keys, tools, manuals, etc., are all distributed with a property receipt form on file in the employee records.
- Assures that all employee personnel files are updated and complete.
- Conduct benefit orientation for each (FT) employee. Enroll employees in their benefits, forward information to vendors, enter information into the payroll system, and initiate payroll deductions. Develop a system and collect deduction from employees on leave of absence and/or eligible for COBRA coverage. Maintain Benefit Accruals for each eligible employee.
- Immediately reports work-related injury/incidents to the insurance company with a copy to the Executive Director.
- Coordinate the gathering of information regarding work-related injuries from the injured employee, supervisor and witnesses. Reports all work-related injuries to the insurance vendor in accordance with Massachusetts law.
- Inform Executive Director of accounting issues on a timely basis; collaborate to resolve problems. (Work with the accountant).
- Give marketing tours.
- Maintain office equipment and call for service when necessary on photocopier, fax machine, postage meter, telephone, and computers.
- Insure call collecting/accounting system is processing and running smoothly. Do not shut computer down at night.
- Work together with Activities Director to arrange for a Resident/Staff Activity once a month and create new activities to boost the morale of the employees.
- Assist the Executive Director in all areas of Employee Retention and Morale.
- Assist and direct the staff in publishing the monthly newsletter. Assure its completion quarterly and provide final draft to Executive Director for review.
- Insures all new employees on payroll have a completed and authorized status change form and it is completed every time there is a change in employee status.
- Responds to resident needs and requests.
- Insures efficient use of company supplies, materials, tools, and resources.
- Special projects/assignments as delegated by the Executive Director.
- Remind department heads of staff performance evaluation due and whether salary increase is also due.
- Manage the department in accordance with policies and procedures of Orchard Hill Assisted Living, federal, state and local laws and regulations.
- All other duties as required and consistent with the education and skills required for this position.
High School Graduate; Associates Degree preferred. Successful completion of bookkeeping/accounting courses.
: 3 to 5 years progressive experience in office management. Previous experience working with the elderly and/or disabled in a paid or volunteer position highly desirable.
:
None
Job Types:
Full-time, Part-time
Pay:
$ $26.00 per hour
Expected hours:
40 per week
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Tuition reimbursement
Schedule:
- Monday to Friday
Experience:
- Microsoft Office: 1 year (required)
- Administrative experience: 1 year (required)
Ability to Commute:
- Sudbury, MA required)
Ability to Relocate:
- Sudbury, MA 01776:
Work Location:
In person