- Assist the Field Manager and team with the assignment of intakes
- Manage and process paperwork and packets to and from facilities for accuracy of submission and receipt that meet the required time frames; data entry of information, as required
- Process full electronic packets for submission to central files
- Provide administrative support to the Unit Manager, as requested
- Monitor and respond daily to emails and phone inquiries
- Provide office coverage on assigned days to answer doors, check and process mail, and assist staff within the building as needed
- Provide backup coverage for other programs as needed
- Participate in unit meetings and Administrative Assistant team meetings.
- Coordinate the search for and the location of records when requested: scan, organize, and electronically send records according to applicable filing systems, processes, and retention schedules
- Assist Field Manager in the development, preparation, and processing of unit reports.
- Develop new and/or modify existing work methods, procedures, or strategies to solve new or unusual problems
- Assist with onboarding of newly hired staff
- Other duties as assigned
- Knowledge of office procedures and practices, records management, business management/practices, inventory control, communication, and correspondence practices in an electronic working environment
- Ability to work independently, read, understand, and interpret policies and procedures, work effectively with others, communicate effectively
- Proficiency in working with Microsoft Office applications
- Excellent computer skills
- Ability to multi-task and prioritize workload, meet time requirements for submission of data, and operate standard office equipment, such as printer, copier, electronic faxes, and multi-line phone system
- Formal education and training in office or administrative occupations, bookkeeping, or accounting will substitute year-for-year for the experience.
- Letter of interest
- Chronological resume
- Three current professional references
-
Administrative Assistant 5
3 days ago
Washington State Department of Revenue Tumwater, United StatesDescription · The Department of Revenue's (DOR) Executive division is currently recruiting for an Administrative Assistant 5 (AA5) in Tumwater, WA . · This is an opportunity to be a part of a five-person team providing high level executive administrative support to Revenue' ...
-
Administrative Assistant
3 days ago
American Workforce Group, Inc. Lacey, United States· American Workforce Group is partnered with a Trading Company specializing in permanent floral, home and garden décor as well as a complete line for Christmas. They use contract freight carriers to ensure the most cost effective and efficient delivery of their products. This co ...
-
Executive Administrative Assistant
10 hours ago
Adecco Olympia, United StatesJob Description · Job DescriptionWe are an established manufacturing and shipping business in the perfume industry seeking a dedicated and highly organized Administrative Assistant to support our executive team. This role involves a variety of administrative tasks, customer servi ...
-
HR Administrative Assistant
1 week ago
Nisqually Red Wind Casino Olympia, United StatesBenefits of Working at Nisqually Red Wind Casino Include : FREE Medical/Dental/Vision (Spouse and dependent coverage is also available at low rates and reasonable deductibles) · FREE Short-Term Disability, Life and Accident Insurance · FREE Meal during shift · FREE gaming lice ...
-
Assisted Outpatient Treatment Administrator
2 days ago
State of Washington Thurston County – Olympia, United States Full time - Permanent· DESCRIPTION · Assisted Outpatient Treatment Administrator (MAPS3/DBHR) · Join our team within the Division of Behavioral Health and Recovery (DBHR) and support high-quality mental health and substance use disorder treatment across Washington State. As part of the Adult and ...
-
State of Washington Thurston County – Olympia, United States Full time - Permanent· DESCRIPTION · Assisted Outpatient Treatment Administrator (MAPS3/DBHR) The closing date for this position has been extended to 6/13/24 at 11:59pm. · Join our team within the Division of Behavioral Health and Recovery (DBHR) and support high-quality mental health and substan ...
-
Administrative Assistant
2 weeks ago
MTN2COAST, LLC Tumwater, United States**Open until filled. We will be interviewing as applications are submitted. We will not consider applicants that do not complete all the required submittals. Please read the entire job posting. · MTN2COAST is looking for a motivated and highly organized Administrative Assistant t ...
-
Administrative Assistant
3 days ago
American Workforce Group Olympia, United StatesJob Description · Job DescriptionAmerican Workforce Groupis partnered witha Trading Company specializing in permanent floral, home and garden décor as well as a complete linefor Christmas. They use contract freight carriers to ensure the most cost effective and efficient delivery ...
-
DSHS ALTSA Administrative Assistant 3
2 weeks ago
State of Washington Olympia, United StatesDSHS ALTSA Administrative Assistant 3 · If you are excited about a career that helps the welfare of the State of Washington's most vulnerable populations are an excellent communicator, have a genuine interest in human services, and is someone who enjoys working in a fast-paced en ...
-
HR Administrative Assistant
3 weeks ago
Nisqually Red Wind Casino Olympia, United StatesGreet guests and team members and direct them to the appropriate individual in Human Resources. Answer all general HR telephone calls and direct callers to the appropriate individual or department. Perform complex clerical work involving independent Administrative Assistant, Admi ...
-
HR Administrative Assistant
3 weeks ago
Nisqually Red Wind Casino Olympia, United States: · Benefits of Working at Nisqually Red Wind Casino Include: · FREE Medical/Dental/Vision (Spouse and dependent coverage is also available at low rates and reasonable deductibles) · FREE Short-Term Disability, Life and Accident Insurance · FREE Meal during shift · FREE gaming li ...
-
ZephyrTech Elma, United StatesAs a ministry with a network of over 200 embassies and consulates, the Federal Foreign Office is Germany's voice in the world. We maintain bilateral and multilateral relationships, issue visas, support Germans abroad, promote economy and culture, and provide humanitarian aid. · O ...
-
Administrative Assistant
2 weeks ago
Catholic Community Services of Western Washington University Place, United StatesBRING YOUR OUTSTANDING INTERPERSONAL & PROFESSIONAL SKILLS TO JOIN OUR AMAZING & FUN TEAM ADMINISTRATIVE ASSISTANT II OPPORTUNITY(Internal Title: FBH Healthcare Administrative Assistant II)University Place, WA Catholic Community Services, Family Be Administrative Assistant, Admin ...
-
Administrative Assistant
3 days ago
Charles Wright Academy University Place, United StatesJob Description · Job DescriptionCharles Wright Academy · Position: Administrative Assistant · Reports to: TBD · Supervises: N/A · Additional Terms: Non-exempt, Full-time year-round · Charles Wright Academy (CWA) is a co-educational, non-religious, independent school located in U ...
-
Administrative Assistant
18 hours ago
The Levey Law Group Tacoma, United StatesJob Description · Job DescriptionSalary: $15-$20 · Job description · We are a small, fast-paced and rapidly growing law firm devoted to family law in the Tacoma, WA area. Our mission is to provide value to clients above and beyond providing exemplary legal representation. · We ar ...
-
Administrative Assistant
2 weeks ago
Olympic Landscape LLC Puyallup, United StatesJob Description · Job DescriptionWe have a position available for an Administrative Assistant in our Service Department. This position plays a crucial role in providing top quality customer service. The job requires managing multiple tasks and responsibilities while communicating ...
-
Administrative Assistant
3 weeks ago
Alphao Staffing Network Inc Tacoma, United StatesJob Description · Job DescriptionBenefits/PerksCompetitive Compensation · Paid Time Off · Career Growth Opportunities · Job SummaryWe are a Medical Staffing Agency looking for a motivated and outgoing Administrative Assistant to join our staffing team. In this role, you will prov ...
-
Administrative Assistant
1 week ago
Resicon, LLC Tacoma, United StatesJob Description · Job DescriptionAdministrative Assistant · Resicon, LLC is an electrical contractor and heating, ventilation, and air conditioning (HVAC) company with very high standards and ethics, which have aided us in obtaining the work we have done with various government a ...
-
Administrative Assistant
2 weeks ago
THE HUMANE SOCIETY FOR TACOMA AND PIERCE COUNTY Tacoma, United StatesJob Description · Job DescriptionDepartment / Classification: Administrative / Non-Exempt; Non-Union · Reports To: Chief Executive Officer · Supervises: None · SALARY: $ $27.30 · GENERAL JOB DESCRIPTION · Under the direct supervision of the CEO, this position provides administrat ...
-
Administrative Assistant
3 days ago
Top Group Tacoma, United StatesJob Description · Job DescriptionOur client, a Japanese Manufacturing company, is looking for an Administrative Assistant in Tacoma, WA. · Location: Tacoma, WA · Position: Administrative Assistant · Salary range: DOE $50K-$65K with benefits · Full time/Direct Hire · Job Descripti ...
DSHS ALTSA Administrative Assistant 3 - Olympia, United States - State of Washington
Description
DSHS ALTSA Administrative Assistant 3If you are excited about a career that helps the welfare of the State of Washington's most vulnerable populations and have a genuine interest in human services, this is a great opportunity for you Join our team today
The Aging and Long-Term Support Administration, Residential Care Services (RCS), is looking for an Administrative Assistant 3 to join their office in Arlington, WA.
In this role, you'll provide administrative and secretarial support to Field Managers and staff who are responsible for protecting the rights and privacy of vulnerable populations.
Snohomish County employees are eligible to receive an Orca Card for transportation needs.Some of what you'll do:
Professionals who have a high school diploma or GED, with three years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.
Our Department of Social and Health Services (DSHS) mission to Transform Lives requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work.
It is crucial to our agency's mission that you bring an equity, anti-racism, and social justice commitment to your work with DSHS.
We strive to create greater access and affirming representation of the communities we serve, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA+ individuals, immigrants and refugees, and families building financial security.
Questions about this opportunity? Please contact and reference job number 03000.Prior to a new hire, a background check including criminal record history may be conducted.
Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the job.
This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.
Washington State Department of Social & Health Services is an equal opportunity employer and does not discriminate in any area of employment, its program or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information.
E-Verify is a registered trademark of the U.S. Department of Homeland Security
