Financial Administrative Assistant - Farmingdale, United States - Harlequin Design New York Inc

Harlequin Design New York Inc
Harlequin Design New York Inc
Verified Company
Farmingdale, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Benefits:


  • 401(k)
  • 401(k)
matching

  • Bonus based on performance
  • Competitive salary
  • Dental insurance
  • Employee discounts
  • Health insurance
  • Paid time off
  • Vision insurance

Benefits/Perks

  • Competitive Compensation
  • 20 Paid Holidays + 1 day off for your birthday
  • Career Growth Opportunities
  • Company offered discounts
  • Following a 6 month probation period, Healthcare and 401K options are offered

Job Summary
We are seeking a highly detailed and organized
Financial Administrative Assistant to join our Harlequin Design New York Team.

In this role, you will provide support to our Project Managers and Finance team, ensuring they have all the information and reports they need to perform their best.

Your responsibilities will include posting business transactions with the verification of procedures for payments and reconciliation.

You will be responsible to reporting to both the Finance Manager and Operations Managers in the organization of all records pertaining to accounts and administrative duties.


Your main role and responsibilities is as follows:

Responsibilities

  • Ensure the accuracy of an organization's financial documents for payment and reconciliation,
  • Practice effective monitoring to ensure payments are made to vendors in a timely manner
  • Schedule appointments and maintain a calendar
  • Organize meetings and take accurate notes
  • Contribute to company reports
  • Maintain an organized filing system
  • Develop, update, and maintain relevant office financial procedures
  • Properly communicate and establish effective, quality work in a fast pace work environment that pertains to high net worth cliental

Day-to-Day Duties

  • Clarify any questionable invoice items, prices or receiving signatures / onboarding documentation
  • Assemble and review invoices to be completed for payments
  • Maintain copies of receipts, invoices or correspondence necessary for files
  • Type periodic reports and other records
  • Obtain proper information and/or data regarding invoice payments
  • Check vendor files for any previous payments and assign voucher numbers
  • Prepare vouchers listing invoice number, date, vendor address, item description, amounts and coding per accounting policies and procedures
  • Reconcile bank and credit card statements
  • Input daily bookkeeping and record keeping
  • Verify invoices against purchase orders and ensure goods or services were received before issuing payment to vendors
  • Maintain ubers and bookings on company accounts with proper company procedures.
  • Communicate effectively with the team on what needs to be completed

Qualifications

  • High school diploma/GED required, Associate's degree or administrative training is preferred
  • Previous experience as an Administrative Assistant or in a similar position
  • An understanding of basic bookkeeping and accounting skills is required
  • Familiarity with purchasing and financial tracking with Ubers, Hotel, Airfare, and other orders
  • Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
  • Highly organized with excellent time management skills and the ability to prioritize projects
  • Ability to work within hours to ensure tasks are completed with understanding overtime may be applicable in some cases to get the job done
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