- Answer management phones and assist with Tenant needs
- Respond to inquiries by providing routine information and or taking and delivering messages.
- Receive and distribute and review all purchase orders, track purchase orders in Workspace, alert personnel of any problems or unresolved purchase orders, run monthly reports.
- Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives etc.
- Perform other duties as assigned, some of which may be essential to the job.
- Maintain inventory of office supplies and property staff directory.
- Monitor outside vendors for compliance of contracts and certificate of insurance
- Assist with preparing and administering service agreements
- Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents
- Assist in other property and/or management/office miscellaneous related issues.
- Maintain all office filing systems to ensure all documents are properly filed and sorted to include vendor files, manuals, leases, and records.
- Prepare one-time contracts, send out for signature and follow up for final execution
- Collect and track COI's for tenants and vendors.
- Responsible for accounts payable, accounts receivable and reporting.
- Organize and code invoices in Workspace
- Track capital invoices and include capital tracker sheets for Manager's approval
- Assist Chief Engineer with update of electrical analysis worksheet as utility invoices come in
- Responsible for issuing Purchase Orders, tracking, and assigning the purchase orders to invoices as they are processed for payment
- Create purchase orders and close them once invoice has been paid/check cut
- Responsible for checking bank balances for tenant deposits
- Applying tenant rents and open credits
- Compiling and reviewing Tenant Billings and other misc. charges
- Provide management team with aged delinquency reports and send late letters on the 6th and 10th of the month. Advise Manager of 60 days past due balances.
- Answer tenant rent questions or disputes
- Record/input monthly rebills to tenants' accounts and closing out billable items in Workspace.
- Respond to inquiries by providing routine information and or taking and delivering messages.
- Prepare tenant billbacks and provide to Manager for approval prior to month end close.
- Send out tenant statements
- Includes preparing billing adjustment form with all pertinent New Lease or Renewal information to send to PM for review and then to accounting for input into MRI.
- Responsible for making sure Lease information is up to date prior to activating leases
- Create new tenant lease file folders
- Maintain and update Tenant Handbook as needed.
- Must have a minimum high school education. Associates, B.A. or B.S. college degree preferred
- Minimum of 2 years previous commercial property management experience
- Experience with MRI, Workspace and Yardi software
- Previous experience in real estate accounting and be familiar with monthly accounting cycle, including an understanding of A/P, A/R, commercial leases.
- Possess professional demeanor and excellent interpersonal skills.
- Have access to reliable transportation and maintain a valid driver's license.
- Computer literate and proficient on MS Word, Excel, PowerPoint,
- Excellent communication skills, both verbal and written
- Bachelor's degree in related field
-
Property Administrator
1 week ago
Lincoln Property Company Atlanta, United StatesJob Description · Job DescriptionLincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity ...
-
Property Administration Specialist
3 weeks ago
Marriott International Inc Atlanta, United StatesJob Number · Job Category Administrative · Location Atlanta Marriott Marquis, 265 Peachtree Center Ave., Atlanta, Georgia, United States VIEW ON MAP · Schedule Full-Time · Located Remotely? N · Relocation? N · Position Type Non-Management · POSITION SUMMARY · Our Property ...
-
Property Administration Specialist
2 weeks ago
Marriott International Inc Atlanta, United StatesJob Number · Job Category · Administrative · Location · Atlanta Marriott Marquis, 265 Peachtree Center Ave., Atlanta, Georgia, United States · VIEW ON MAP · Schedule · Full-Time · Located Remotely? · N · Relocation? · N · Position Type · Non-Management · POSITION SUMMARY ...
-
Property Events Administrative
3 days ago
Atlanta Marriott Marquis Atlanta, United States Full timeJob Number · Job Category Administrative · Location Atlanta Marriott Marquis, 265 Peachtree Center Ave., Atlanta, Georgia, United States VIEW ON MAP · Schedule Full-Time · Located Remotely? N · Relocation? N · Position Type Non-Management · Position Summary · Our Property Admini ...
-
Property Administration Specialist
3 weeks ago
Atlanta Marriott Marquis Atlanta, United States Full timeJob Number · Job Category Administrative · Location Atlanta Marriott Marquis, 265 Peachtree Center Ave., Atlanta, Georgia, United States VIEW ON MAP · Schedule Full-Time · Located Remotely? N · Relocation? N · Position Type Non-Management · Position Summary · Our Property Admini ...
-
Property Administration Specialist
3 days ago
Marriott International Atlanta, United StatesJob Description · POSITION SUMMARY · Our Property Administrative Specialists play an important role in a number of vital hotel functions. At our hotels, Property Administrative Specialists work across departments (e.g., Guest Services, Engineering, Food & Beverage) to support adm ...
-
Real Estate Agent
1 week ago
Howard Prestigious Properties Team- Brokered By EXP Atlanta, United StatesOverview: · We are seeking a motivated and experienced Real Estate Agent to join our team. As a Real Estate Agent, you will be responsible for assisting clients in buying, selling, and renting properties. This is a commission-based position with unlimited earning potential. · **R ...
-
Operations Manager
2 weeks ago
Marriott International, Inc Atlanta, United States**Additional Information** Evening Shift · **Job Number** · **Job Category** Rooms & Guest Services Operations · **Location** AC Hotel Atlanta Airport Gateway, 2079 Hospitality Way, Atlanta, Georgia, United States VIEW ON MAP · **Schedule** Full-Time · **Located Remotely?** N · ...
-
Administration Operations Coordinator
3 weeks ago
Georgia Tech Atlanta, United States**About Us**: · Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with ...
-
Security Specialist
2 weeks ago
Fulton County, GA Fulton County, GA, United States**UNCLASSIFIED POSITION IN THE FULTON COUNTY POLICE DEPARTMENT** · **THIS RECRUITMENT WILL ALSO BE USED TO FILL GRANT FUNDED, TEMPORARY, AND PART-TIME POSITIONS** · **Minimum Qualifications**: · Education: High School Diploma or GED required. · **Specific License or Certification ...
-
Sales Consultant
5 days ago
SYSCO Atlanta, United States Full timeCompany: · US0002 Sysco Atlanta, LLCZip Code: · 30337Minimum Years of Experience: · 0-1 YearsEmployment Type: · Full TimeTravel Percentage: · Up to 25%COMPENSATION INFORMATION: · The pay range provided is not indicative of Sysco's actual pay range but is merely algorithmic and ...
-
Sales Representative
4 days ago
SYSCO Whitehall, United States Full timeCompany: · US0629 Sysco Allentown (Division of USA III)Zip Code: · 18067Minimum Years of Experience: · 0-1 YearsEmployment Type: · Full TimeTravel Percentage: · Up to 25%COMPENSATION INFORMATION: · The pay range provided is not indicative of Sysco's actual pay range but is mere ...
-
Assistant Property Manager
4 days ago
Colliers Atlanta, United StatesMake your next move an expert one. · At Colliers it's not our success that sets us apart, it's how we achieve it. Our people are passionate, take ownership and always do what's right for our clients, people and communities. · Why Colliers? · Our enterprising environment needs you ...
-
Real Estate Agent/realtor
4 days ago
ADIENT INDIA PRIVATE LIMITED Atlanta, United StatesSupporting up to 9 Brokers · This role has a very heavy math component · - Requires knowledge of financial terms and principles. · - Conducts basic financial analysis · - Completing red lines · - Ability to abstract a lease · - Gathers supporting documentation to complete voucher ...
-
Concierge/courtesy Patrol
4 days ago
Stratton Amenities The Colony, United StatesStratton Amenities is a leading provider of upscale hospitality services, specializing in creating exceptional living experiences for residents at luxury apartment communities. We are currently seeking a dedicated and professional Concierge/Courtesy Patrol team member to join our ...
-
Manager Fp&a
4 days ago
FirstKey Homes Atlanta, United StatesSUMMARY OF RESPONSIBILITIES · The FP&A Manager of Expense will lead a team that analyzes, reviews, consults and presents operational and financial data related to the operating expenses of the First Key Homes portfolio. This role will work for the VP of FP&A and partner with oper ...
-
Risk Management Supervisor 20e
2 days ago
UNITED PARCEL SERVICE Atlanta, United StatesExplore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow—people with a unique combin ...
-
Maintenance Assistant
4 days ago
Westminster Commons Atlanta, United StatesA great opportunity for a HR Generalist to develop their skills · **General Purpose**: · Assist the Maintenance Supervisor in maintaining the building(s), equipment and utilities in good working order and facility grounds are properly maintained in accordance with facility polici ...
-
B&g Club/community Center Program Aid
3 days ago
The Salvation Army Atlanta, United States**Location**: The Salvation Army Fuqua Boys & Girl Club · **About this opportunity**: · Under the direct supervision of Boys & Girls Club Program Director, Employee will shadow and assist in providing youth service programs and maintaining cleanliness and order of property. · **K ...
-
Maintenance Manager
3 days ago
YMCA of Metro Atlanta Atlanta, United States**NATURE AND SCOPE**: · Reporting to the Director of Properties Management, the Maintenance Manager directs all maintenance operations of YMCA facilities and manages all related budgets. This position is related to, and supports, the overall maintenance and custodial needs of all ...
Property Administrator - Atlanta, United States - Lincoln Property Company
Description
Job Description
Job DescriptionLincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.
General purpose of job is to assist in directing and coordinating activities of on-site management. Assist in effectively implementing procedures; cost controls and policies; maintain good tenant and client/owner relations; assist CE, APM and PM in maintaining invoice records and contacting vendors/setting up accounts.
Supports in various administrative functions such as preparing and mailing documents; receiving and screening telephone calls and relaying messages. Works with maintenance staff on tenant maintenance calls and overall accountability of the daily use of the Workspace System include but not limited to Service Request, maintaining tenant data, distributing notices and announcements. Can multi-task between several projects.
PROPERTY MANAGEMENT FUNCTIONS
General Office (included, but are not limited to):
Accounting:
Lease Administration:
MINIMUM QUALIFICATIONS:
DESIRED QUALIFICATIONS:
About Lincoln Property Company
Lincoln Property Company ("Lincoln") is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-used properties, throughout the United States, United Kingdom, and Europe. Lincoln's combined management and leasing portfolio on behalf of institutional clients includes more than 510 million square feet of commercial space. In addition to providing third-party real estate services, Lincoln has completed over 150 million square feet of development since its inception in 1965 and has another $20 billion currently under construction or in the pipeline. For more information, visit:
All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.
By submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be handled in accordance with LPC's privacy policy.
