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Glen Cove

    Personal / Family Assistant / Sports Coach - Glen Cove, United States - Private Organization

    Private Organization
    Private Organization Glen Cove, United States

    2 weeks ago

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    Description

    Job Description

    Job DescriptionThe Personal / Family Assistant to the CEO will support a variety of tasks related to the professional, personal, and family coordination of the CEO to simplify and streamline responsibilities. A successful candidate is deeply motivated with a solution-oriented, problem-solving mindset. The assistant should be highly organized and detail-oriented, be able to keep a pulse on multiple responsibilities simultaneously and be able to anticipate needs. A successful candidate should thrive in a fast-paced environment, and be occasionally available to travel as needed.

    Hours: Regular schedule is Monday Friday 2pm 7pm, every other Saturday 9am 2pm

    Responsibilities
    • Research, plan, coordinate, and facilitate a program to support the optimal development for CEOs child with special needs.
    • Program to include coaching and participation in sports including tennis, basketball, and swimming.
    • Manages all aspects of children's calendars and schedules.
    • Proactive and enthusiastic about delivering positive results.
    • Familiar with working in a fast-paced environment and being on-the-go all day.
    • Handle requests and queries appropriately, prioritize tasks, and execute responsibilities efficiently and in a timely fashion.
    • Manage time effectively and keep organized. Possess strong attention to detail with the ability to understand and keep a pulse on multiple responsibilities.
    • Act as a first point of contact for the CEO as necessary; able to answer phone calls and direct them appropriately.
    • Keep digital records of tasks and longer-term projects. Track progress using MS Office, MS Teams, and related software.
    • Transports CEO, family, and clients to and from appointments.
    • Travels domestically and internationally with CEO and family when needed.
    • Picks up and delivers items or runs errands for CEO, clients, and family.
    • Shops for CEO and children (clothing, gifts, necessary items).
    • Maintain high levels of discretion and confidentiality in all aspects of responsibilities.
    • Maintain and report on financial records and activity (storing receipts from purchases, compare with credit cards, processing returns, etc.).
    • Occasionally, perform office duties when needed.
    • Occasionally, record notes and messages for the CEO.
    • Must be dog friendly take the dog to the vet occasionally.
    • The company reserves the right to add or change duties at any time.
    Qualifications
    • Bachelors degree required in a related field.
    • Experience working with children in an education/development environment is required.
    • Excellent time management and organization, incredibly detailed-oriented
    • Excellent oral communication, active listening, and written communication skills
    • Experience with financial recordkeeping
    • Strong customer service and social skills,
    • Spanish speaking skills a plus
    • Passport Ready
    • Must be able to work overtime and occasionally on the weekends
    • Comfortable lifting 30-50lbs
    • Drivers license with a clean driving record and reliable transportation
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