Administrative Assistant to President/event Support - Milwaukee, United States - WWBIC

WWBIC

Verified Company

Milwaukee, United States

1 week ago

Posted by:

Mark Lane

beBee recruiter

Description

Administrative Assistant to President and Event Support

This position is not hybrid, requires applicant to be 100% in the office with flexibility provided on a as needed basis.

Location:
Milwaukee

Administrative Assistant to President/Event Support is a full-time position responsible for working closely with President on a variety of administration functions, while also supporting organization events and special projects.

ESSENTIAL JOB FUNCTIONS:

Perform administrative support for President/CVO including correspondence, scheduling of meetings (internal and external), meeting logistics and material preparation, power point presentations, renew memberships for WWBIC, handle RSVPs for President/CVO, coordinate and book travel arrangements for President/CVO and other senior leaders as needed
Support WWBIC meetings including Loan Committee, Audit and Finance
Committee, VIP Tours by working interintra departmentally on various regional and statewide meetings securing logístical components, mailing lists, presentations, catering needs, etc.
Receive guests and serve as organization host for official functions of the
President's office.
Maintain the Statewide database to support all communications for all regional offices.
Research and book venues, schedule guests, and finalize event logistics
Assist in supporting WWBIC's Annual Luncheon including calendar and scheduling, material printing, mailings, followup phone work, staff coordination, logistics (site, caterer, gifts, vendors), and help on day of event.
Assist in supporting special events including Reception at Governor's,
Volunteer Events, and other events such as receptions, press events, VIP visitors, program kickoffs, recognition events, etc. Ensure all event details are implemented in an accurate and timely manner.
Work with the Marketing Team on creating or developing promotional materials for events such as press releases, newsletters, flyers, and special event materials.
Serve as backup to the Milwaukee Regional Office Coordinator during lunch breaks and PTO
Completes projects and special assignments by establishing objectives, determining priorities, managing time, problem solving, and adjusting plan
Assist in overall mission of WWBIC by working in a team
Other duties as assigned