Executive Assistant - Carol Stream, United States - Concordia Group

Concordia Group Carol Stream, United States

2 weeks ago

Description

Position Overview: Concordia Group is seeking a highly organized, punctual, and multitasking-oriented individual to fill the role of Executive Assistant to the Director. The ideal candidate will provide comprehensive administrative support to and ensure the efficient operation of the construction department.

Benefits:

401K - with Company Match
Healthcare: Medical, Dental, Vision
Company Paid Life Insurance
Short- and Long-term disability benefits
Vacation Pay and Sick Pay
8 Minimum Holiday Pay
1 floating holiday per year
Endless opportunities for growth

Responsibilities:

Manage the Director's calendar, appointments, and travel arrangements.
Coordinate meetings, conferences, and events.
Screen and prioritize incoming communications, including emails, phone calls, and mail, and respond or redirect as appropriate.
Prepare and distribute correspondence, reports, presentations, and other documents on behalf of the director.
Assist in the preparation of project proposals, contracts, and other construction-related documents.
Maintain organized filing systems and databases, both electronic and hard copy.
Coordinate with other departments and external stakeholders.
Perform general office tasks such as photocopying, scanning, and filing.
Handle sensitive and confidential information with discretion and professionalism.

Requirements:

Proven experience as an executive assistant or similar role, preferably in the construction industry.
Exceptional organizational skills and attention to detail.
Strong time management and prioritization abilities.
Excellent communication and interpersonal skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Ability to multitask and work efficiently in a fast-paced environment.
High level of professionalism and discretion.
Bachelor's degree or equivalent experience preferred.

Concordia Wireless is a division of Concordia Group. Concordia Wireless. is a drug and alcohol free workplace including marijuana. Concordia Wireless is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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