Mailroom and Facilities Associate - New York, United States - CitiStaffing

Description

Mailroom and Facilities Associate

Global Foundation is looking to hire a Mailroom Associate and Facilities Associate to join their growing team

Mailroom Associate Responsibilities Include:

• Receive, sort and distribute the mail at all multiple office locations
• Take care of inter and intra-office mail and packages
• Act as a messenger to deliver important or time sensitive packages
• Track parcels from various vendors and messenger services, to ensure on-time delivery
• Restock supplies throughout various locations including copy paper, supply kiosks and maintaining conference rooms
• Schedule & ensure proper handling of secure shredding and other Iron Mountain materials
• Manage vendor relationships, accounts, passwords and invoices
• Assist office services team with special projects

Mailroom Associate Qualifications Include:

• Minimum of 3+ years experience in a Mailroom or Office Services role
• Intermediate PC skills including Outlook, Microsoft Word and Excel
• Ability to lift/move heavy materials as needed
• Excellent customer service and verbal communication skills while working with employees at all levels of the organization and senior management
• Flexibility with scheduling depending on projects and team coverage
• Experience with UPS, FedEx, international shipments & customs forms is a plus

Facilities Associate Responsibilities Include:

• Daily building site walks and documenting maintenance/repair issues inside and outside the building
• Responsible for Facilities related projects and issues including performing and making the decision on when vendor assistance is needed
• Coordinate with Security and oversee vendors at locations within the building
• Coordinate scheduling of system maintenance programs on a Monthly/Quarterly/Semi-Annual/Annual
• Assist and coordinate internal moves and space quality issues
• Knowledge of local laws pertaining to energy conservation

Facilities Associate Qualifications Include:

• Bachelors' degree is a plus
• Minimum of 5 years in site operations, construction, or project management with jack-of-all-trades capabilities
• Solid PC skills including Microsoft Office
• Experience with state-of-the-art mechanical & electrical systems such as HVAC, BMS, Boiler, Lutron lighting controls, Emergency Generator, and Fire Alarms
• Experience working with service providers and vendors
• Experience with event planning and execution desired