Administrative Assistant to the Vice President for Finance and Operations - Oneonta, United States - Hartwick College

Hartwick College Oneonta, United States

2 weeks ago

Description

Administrative Assistant to the Vice President for Finance and Operations at Hartwick College

Description: Under the guidance of the Vice President for Finance and Operations, the Administrative Assistant to the Vice President for Finance and Operations role involves supporting the Vice President and the Finance Department team with various administrative tasks such as reception duties, phone handling, scheduling, file management, secretarial support, and additional assigned projects. The role also includes attending meetings and drafting minutes for the Board of Trustees Fiscal Resource Management Committee, Facilities Committee, Investment Advisory Committee, and Audit and Compliance Committee. Moreover, responsibilities encompass procurement activities across all College departments.

Responsibilities

Handle incoming calls for the VP of Finance and Operations
Manage meetings, calendars, filing, and secretarial tasks for the VP and office personnel
Assist in preparing for and participating in Board of Trustee committee meetings, including recording meeting minutes
Risk management tasks
- Obtain and organize insurance certificates as requested by different campus departments
- Keep track of insurance certificates received from vendors and groups as necessary
- Maintain insurance files and monitor renewals and expirations
- Manage company vehicles, insurance, and related documentation
Handle purchasing activities
- Process and issue purchase orders for received material requisitions
- Ensure timely receipt of items from vendors and accurate entry into the system
- Collaborate with the Accounts Payable Specialist to address any vendor issues
Procure office supplies for the Student Accounts and Finance Office
Establish and nurture positive relationships with internal and external partners
Represent the College professionally in all interactions
Participate in campus events such as Welcome Weekend, True Blue Weekend, and Commencement Weekend
Adhere to relevant College and regulatory guidelines
Undertake any other duties as required
Mandatory full COVID-19 vaccination for all employees

Qualifications: The ideal candidate should possess some College Experience and/or an Associate's Degree along with 3 to 5 years of relevant experience. Required skills include customer service, business writing, patience, organization, attention to detail, task follow-through, prioritization, and proficiency in various software applications.

Pay Range: $19.90 per hour

Hartwick College, a liberal arts institution with a focus on experiential learning, offers a welcoming environment that values diversity and inclusivity. As part of the Hartwick community, you will contribute to student development and support future leaders. The campus, nestled in the picturesque Susquehanna River valley, provides various benefits including health coverage for domestic partners, flexible schedules, access to cultural events, and tuition assistance for eligible employees and dependents.

Hartwick College promotes equality and diversity, encouraging applications from individuals of all backgrounds. Potential candidates must undergo a background check as part of the employment process. The College is dedicated to fair hiring practices, aims for an inclusive workforce, and seeks to eliminate bias throughout the recruitment process.

To apply, candidates must submit a cover letter, resume, Diversity Statement outlining their contributions to diversity, and contact details for three references. One reference should be a current or former supervisor. Applications will be reviewed until the position is filled.

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