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O'Fallon

    Special Events Manager - O'Fallon, United States - City of O'Fallon

    City of O'Fallon
    City of O'Fallon O'Fallon, United States

    3 weeks ago

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    Description


    Responsible for planning, promoting, implementing, and supervising special event, programs and services, including but not limited to: The Vine Street Market, monthly Downtown District Events and coordinating Events located at the performing arts stage in Community Park.

    Duties include arranging all entertainment and vendors, overseeing volunteers, administering contracts and agreements, promoting, and marketing the events, staffing and obtaining in-kind sponsorships and donations.

    This position will also act as a liaison between local community groups and the Parks and Rec department.

    MANAGERIAL RELATIONSHIPS
    Reports to the Director of Parks and Recreation and manages part-time seasonal staff. Also coordinates with the maintenance staff.

    ESSENTIAL JOB DUTIES

    Provides administrative support, information and direction to employees, the public and other departments regarding city special event activities such as the Vine Street Farmers Market, Downtown District events and performing arts stage events.

    May represent the department on citywide committees.
    Develop and administer on-going marketing plans and strategies to promote events and activities of the city.
    Prepares annual budget projections and monitors revenue and expenses for applicable program areas.
    Prepares bi-weekly payroll and submits it to the Parks and Recreation Director on a timely basis.
    Provides seasonal program guide information and publicity materials.
    Works closely and collaboratively as a team with all city departments and the Downtown District.
    Hires, trains, supervises and evaluates part-time employees
    Performs the job safely and in compliance with city policies, procedures, and safety rules, and the employee handbook

    MARGINAL JOB DUTIES
    Provides orientation and training to staff
    Attends professional conferences and workshops to promote knowledge in related areas of responsibility and for continuing education
    Performs other duties as assigned
    REQUIRED KNOWLEDGE, ABILITIES AND SKILLS

    Knowledge of the principles and practices of safe food handling, CPR and first aid.
    Good knowledge of the principles, practices and objectives of park and recreation administration
    Ability to cooperate with and interpret city philosophies in relation to governmental, public and private groups and agencies and to the general public
    Ability to work harmoniously with fellow employees, patrons, community groups and other units of local government.
    Ability to work independently in day-to-day operations with general direction from the Superintendent of Recreation
    Capacity to be self-motivated and achieve goals with minimal supervision or direction
    Ability to stand for long periods of time, bend, stoop, lift and pull up to 50lbs.
    Ability to work in heat, cold and all weather conditions.
    EDUCATION, EXPERIENCE AND TRAINING

    BA/BS in Parks and Recreation, or closely related field from an accredited university
    Or, any equivalent combination of education, experience and training

    HOURS
    Hours will vary as needs exist

    March through October workdays are typically Tuesday through Saturday.

    Tuesday through Friday hours are typically 8:30am-5:00pm
    Saturday hours are typically 5:00am-2:00pm.

    The months of November through February hours are Monday through Friday

    November and December typically require one Saturday each month.

    Occasional evening hours for meetings as required.

    #J-18808-Ljbffr
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