Capital Improvement Specialist - Tucson, United States - Pima County

Pima County

Verified Company

Tucson, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Position Description:

OPEN UNTIL FILLED

Salary Grade: 14

Pay Range

Hiring Range:
$60,487 - $72,584 Annually

Full Range:
$60,487 - $84,682 Annually
The newly formed Project Design and Construction Department has an exciting opportunity for a Capital Improvement Specialist.

This position assists in the provision of financial, procurement, and management support and analysis for over $150 million of capital and renewal projects across various Pima County departments this fiscal year.

The applicant will be responsible for assisting in the efficient and effective delivery of projects through timely transaction processing and reporting.

Duties/Responsibilities:

(Work assignments may vary depending on the department's needs and will be communicated to the applicant or incumbent by the supervisor.)

Plans, organizes, coordinates, and administers the activities of a specialized program within Pima County;
Assists the Program Manager or department director in developing and establishing program goals and objectives;
Evaluates program effectiveness and measures/reports on program success;
Supervises, trains, and evaluates staff, determines work assignments and priorities and participates in personnel selection;
Monitors program-specific legislation and ensures program compliance with applicable regulations;
Performs public relations activities as a program representative, makes program-related presentations to the general public, prepares and presents news releases and other media materials, and participates in the development of community awareness programs;
Coordinates the development of training and informational materials to promote public understanding of program activities, services, and requirements;
Establishes and maintains liaison relationships and coordinates program activities with other departments, public and private agencies, organizations, and groups;
Conducts meetings to resolve problems, address issues, discuss program goals and objectives, and disseminate information;
Monitors grants, program contracts, and/or contractor performance;
Participates in the development of the program budget and supervises the monitoring and administration of program funds;
Conducts program-related studies and prepares written reports and recommendations;
Prepares routine and special program status reports for federal, state, and county agencies;
Analyzes data and prepares program activity reports and statistical materials for management review;
May access or maintain specialized databases containing program-specific information to record activity or generate reports;

KNOWLEDGE & SKILLS:

Knowledge of:
- principles and techniques of public relations and media resources;
- community agencies, organizations, and resources;
- principles and practices of effective supervision and program administration;
- federal, state, and local laws, rules and regulations;
- principles and practices of grant administration;
- budgeting and fiscal accountability;
- principles and techniques of effective communication to include written composition and public speaking;

Some positions within this classification require knowledge of program-specific terminology, principles, practices, and procedures.

Skill in:
- planning, organizing, and coordinating program activities;
- communicating effectively;
- establishing and maintaining effective working relationships with governmental agencies, community, and special interest groups;
- supervising, training, and evaluating personnel;
- identifying needs and developing and implementing programs to meet those needs;
- preparing budgets and monitoring funds;
- data analysis and report preparation;
- use of automated information systems to maintain or produce data.

Minimum Qualifications:

(1) A Bachelor's degree from an accredited college or university and
three years of experience coordinating, monitoring, and/or administering program activities or providing professional-level administrative support for a program or specialized work unit (See Special Notice section for additional requirements).

(Relevant professional-level experience and/or education from an accredited college or university may be substituted.)

OR

(2) Four years of experience with Pima County in a professional administrative classification.

Minimum five (5) years experience working with enterprise financial systems, project management/accounting software, and/or other information systems.
Minimum three (3) years experience with multiyear, multifunded capital project budget reconciliation and tracking.
Minimum two (2) years experience with/knowledge of procurement processes including master agreements, contracts, QCL, and direct selection.
Process improvement and training experience.
Experience writing reports for management and developing written procedures.
Work experience with database software and a demonstrated aptitude in programming logic, including repo