- Work with the Employee Services team to ensure the teams' priorities, initiatives, and goals are met.
- Manage, initiate, and drive processing New Teacher Residents full cycle, including sending onboarding, overseeing compliance, and on/off boarding.
- Manage, initiate, and drive SafeSchools manage deployment every year, reporting, compliance, and support with inquiries.
- Collaborate with the Employee Services team to update the MyAspire intranet.
- Manage all aspects of compliance
- TB for existing hires. Ensure that data is being reviewed monthly to ensure that compliance is met, specifically TB expiration.
- Quarterly audits to confirm I-9 verifications are complete for new hires.
- As a custodian of record ensure that subsequent arrests are being reviewed by the Director of Employee Services, Employee Services Managers, and Legal with urgency and timely.
- Maintain the DOJ billing processing and reporting.
- Maintain the DOJ/TB clearances for volunteers and contractors.
- Manage Audits, including generating data and reports.
- Compliance Posters, order, communicate, and distribute the required updates to our schools and regional offices.
- Support the Employee Services Managers with Tuition Reimbursement when needed - entering for processing and communicating with teammates if follow-up is needed.
- Support the Analyst with Onboarding during the summer season or when needed.
- Verification of employment, including loan forgiveness, income requests from lenders, district requests
- EDD - managing EDD files and claims
- Manage, initiate, and drive the process for Reasonable Assurance, working with our school Business Managers, Principals, and Employee Relations.
- Vaccination Records
- Zendesk: Answers HR emails and routes emails accordingly.
- Maintain and support audits of personnel files/payroll files, records, and e-file system for Employee Services and Payroll, including files for Subpoenas and legal claims.
- Invoice Employees returning from Leaves.
- High level of flexibility and professionalism
- Excellent organization, time management, and follow-up skills; high sense of urgency; demonstrated ability to successfully handle multiple tasks concurrently and timely to meet deadlines
- Excellent written and verbal communication skills
- Excellent attention to detail and organization
- Process-oriented and driven
- Excellent analytical skills and can assimilate information quickly
- Ability to think strategically and tactically
- Ability to work both individually and in a team environment
- Working knowledge of Excel, Word, and Outlook
- Outstanding customer service skills
- Excellent communication and organizational skills
- Ability to be proactive and take initiative within their work
- Proficient in Microsoft Office Tools, specifically Outlook, PowerPoint, Word, Excel, and OneNote
- Proficient in Google Workspace, specifically Drive, Docs, Sheets, and Slides
- Demonstrate knowledge of and support, Aspire Public Schools' mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior
- Perform other related duties as required and assigned
- High School Diploma or equivalent job skills
- Minimum 2 years of related experience in a fast-paced environment
- Experience working in a K-12 school environment preferred
- Stand, walk or bend over, kneel, crouch, reach overhead, grasp, push, and pull. Move, lift, and/or carry up to 30 pounds to shoulder height
- Repetitive use of hands (i.e. fine manipulation, simple grasping, and power grasping)
- Demonstrate normal depth perception
- Sitting, walking, or standing for extended periods
- Dexterity of hands and fingers to operate a computer keyboard, operate standard office equipment, and use a telephone
- See and read a computer screen and printed matter with or without vision aids
- Hear and understand speech at normal levels and on the telephone with or without auditory aides
- Clear the Department of Justice background screening
- Authorized to work in the United States
- Provide health (TB) clearance (renewal every four years)
- Work indoors in a standard office environment, computer lab, and/or classroom environment
- Work is performed in indoor and outdoor environments
- Exposure to dust, oils, and cleaning chemicals
- Some exposure to childhood and other diseases in a school environment
- May be required to work outside of typical work days and office hours to meet operational deadlines
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Human Resources Compliance Specialist - Oakland, United States - Aspire Public Schools
Description
Please note that this is a hybrid full-time position and is required to work at the Home Office in Oakland 3 days per week.
Hourly, Band 3 ($27.25-$35.95 based on experience)About Aspire:
Aspire Public Schools operates a network of high-performing, college preparatory charter schools serving TK-12 scholars in communities across California.
Founded in 1998-in an effort to transform the inequitable racial, social, and gender outcomes that our communities persist through-Aspire is one of the largest and most forward-thinking open-enrollment public charter school systems in the nation.
Our purpose is to prepare our scholars for success in college, career, and life.At Aspire, we set a foundation for our scholars to gain knowledge, skills, and power to access and make choices for their families and post-secondary lives.
Every day, our community of students, families, teachers, and staff comes together to learn, work, and play in an environment grounded in our values of Bienestar (Well-Being), Culture of Belonging, Community Partnership, Agency & Self-Determination, and Joy.
The Opportunity:
The Employee Services (Human Resources) Compliance Specialist is a critical role who will work closely as an integral part of the Employee Services team to provide support with a specific focus on the day-to-day operations within the Employee Services team.
The job will require a keen eye for detail, be able to multitask several projects and enjoy a fast-paced, team environment.
What You Will Do:
Project Management and Compliance
Customer Service:
Administrative Support:
What You Will Bring:
Required knowledge, skills & abilities:
Minimum educational level:
Experience required:
Physical requirements:
Work authorization requirements:
WORK ENVIRONMENT
The work environment characteristics are representative of those in a normal office, classroom/school setting which one might encounter while performing the essential functions of this job.
